Real Estate Law Clerk

Job summary

Manage residential and/or commercial real estate transactions from intake through closing, including title searches, document preparation, electronic registration, and coordination with clients, realtors, financial institutions, and legal professionals. Track deadlines, maintain accurate client files, complete pre- and post-closing procedures, and assist lawyers with related matters and legal administration.

Job details

Job description: Job Title: Real Estate Law Clerk Department: Legal Location: In-person (Mississauga) Job Type: Full-Time, Permanent Salary: $50,000 – $55,000 annually About Us Bluestar Professional Services Inc. is an investment office operating across Canada and the United States. We acquire and operate small to medium-sized businesses with a long-term, value-driven approach focused on sustainable growth and meaningful outcomes for employees, clients, and investors. Our businesses bring together legal, accounting, wealth management, and advisory expertise under one platform, creating a collaborative environment focused on simplifying complexity and delivering thoughtful, long-term solutions. At Bluestar, we believe great businesses are built by great people. We foster a culture of collaboration, growth, excellence, and continuous learning, where individuals are supported, empowered to take initiative, and given opportunities to make a meaningful impact. About the Role Bluestar Professional Services is seeking a talented Real Estate Law Clerk to join our thriving team. Drawing on expertise and analytical reasoning, the Real Estate Law Clerk plays a pivotal role in managing all aspects of residential and/or commercial real estate transactions from start to finish, including title searches, document preparation, liaising with clients and financial institutions, and closing procedures. The ideal candidate will be able to work independently as well as with a team. We are looking for someone who is passionate, flexible, proactive, and detail-oriented and who relishes new challenges, organizational innovation, and the level of excellence we are known for. Key Responsibilities Manage residential and/or commercial real estate transactions from initial intake to final closing. Conduct and review title searches using Teraview and prepare reports on title. Prepare, review, and finalize legal documents including Agreements of Purchase and Sale, transfer/deed of land, mortgage documents, statements of adjustments, and trust ledgers using Conveyancer. Communicate with clients, realtors, financial institutions, and other legal professionals to coordinate transaction details and resolve issues. Handle registration of documents through electronic land registration systems (e.g., Teraview). Ensure compliance with Law Society of Ontario (LSO) and regulatory requirements. Monitor and manage closing timelines, requisition dates, financing requirements, signing deadlines, and other critical milestones and ensure all deadlines are met. Maintain complete, accurate, and well-organized physical and electronic client files throughout the entire transaction. Complete pre- and post-closing follow-up, file closing, and reporting procedures. Assist lawyers with related real estate matters and general legal administrative duties as required. What you bring Excellent attention to detail and accuracy to draft correspondence and legal documents. Demonstrated ability to manage multiple priorities and work under pressure while meeting tight deadlines and work autonomously. Take initiative and exercise judgment in identifying issues needing immediate attention. Strong interpersonal and communication skills, with the ability to build and maintain client relationships. High level of professionalism, integrity, and ethical standards. Ability to work independently and as part of a team in a fast-paced and dynamic environment. Strong administrative, organizational, interpersonal and communication skills (oral and written). Familiarity with legal and office technology and a willingness to learn new applications, systems, and processes as required. Requirements A minimum of 3+ years’ experience in Ontario real estate and corporate transactions. Law Clerk Diploma or equivalent legal education is required. Registered with The Institute of Law Clerks of Ontario (ILCO) is preferred. Proven track record of handling complex matters and achieving successful outcomes for clients. Excellent negotiation, drafting, and analytical skills. Strong interpersonal and communication skills, with the ability to build and maintain client relationships. High level of professionalism, integrity, and ethical standards. Ability to work independently and as part of a team in a fast-paced and dynamic environment. Strong proficiency in Microsoft Word, Excel, and Adobe Experience using Teraview is required and other software’s such as Dye Durham is highly preferred. What we can offer you A strong reputation among competition, peers, and clients for being respectful and conscientious with practicing law and business operations. A competitive compensation packages based on experience with vacation and benefits. Opportunities for professional development and career advancement. Collaborative and supportive work environment. Access to a diverse and high-profile client base. Commitment to work-life balance and employee well-being. Benefits Dental care Extended health care Life insurance On-site parking Paid time off Only candidates selected for an interview will be contacted. Bluestar Professional Services is an equal opportunity employer. We encourage all qualified candidates to apply. Bluestar Professional Services adopts an inclusive and accessible environment and is committed to providing support to applicants and firm members with disabilities. If you require accommodation at any time during the recruitment, selection, or assessment process, please let us know.

What you’ll do

Manage residential and/or commercial real estate transactions from intake through closing, including title searches, document preparation, electronic registration, and coordination with clients, realtors, financial institutions, and legal professionals. Track deadlines, maintain accurate client files, complete pre- and post-closing procedures, and assist lawyers with related matters and legal administration.

Requirements

Requires at least three years of experience in Ontario real estate and corporate transactions and a Law Clerk Diploma or equivalent legal education; ILCO registration is preferred. Candidates should have experience with Teraview, strong drafting, analytical, negotiation, communication, and organizational skills, and proficiency in Microsoft Word, Excel, and Adobe; Dye & Durham experience is highly preferred.

Benefits

• Dental Care
• Extended Health Care
• Life Insurance
• On-Site Parking
• Paid Time Off
• Vacation
• Professional Development
• Career Advancement
• Work-Life Balance

Listed skills

• Adobe · Preferred
• Regulatory Compliance · Preferred
• Microsoft Excel · Preferred
• Negotiation · Preferred
• Microsoft Word · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Real Estate Transactions
• Title Searches
• Teraview
• Conveyancer
• Legal Document Drafting
• Electronic Land Registration
• Closing Coordination
• Client Communication
• Deadline Management
• File Management
• Regulatory Compliance
• Analytical Reasoning
• Negotiation
• Microsoft Word
• Microsoft Excel
• Adobe

Job areas

• Legal
• Administrative