Legal Assistant/Law Clerk/Paralegal

Job summary

Prepare and organize legal documents, correspondence, court materials, client files, financial disclosure, and evidence, while supporting family law and litigation matters. Coordinate calendars, deadlines, meetings, mediations, and court appearances; communicate with clients and legal professionals; conduct research; and provide administrative support and responsive client service.

Job details

Family Law Legal Assistant / Law Clerk / Paralegal D. Larry Segal Law Offices | Ottawa, ON | Full-Time | On-Site Company Description D. Larry Segal Law Offices is a client-focused Ottawa law firm that approaches legal challenges with creativity, persistence, and personal attention. The firm handles Family, Civil, Estates, and Business Law matters and supports clients through negotiation, mediation, arbitration, and court proceedings. Our team is committed to providing clear, tailored advocacy and service from the beginning of a matter through to its conclusion. About the Role We are seeking a Legal Assistant / Law Clerk / Paralegal to join our team in a full-time, on-site role in Ottawa. The successful candidate will provide legal and administrative support and assist with the day-to-day management of client matters. This role offers the opportunity to work closely with counsel, become meaningfully involved in files from start to finish, and develop practical legal experience. Responsibilities include: Preparing, drafting, formatting, and organizing legal documents, correspondence, and court materials Maintaining and organizing electronic and physical client files Managing calendars, court dates, appointments, deadlines, mediations, and other important dates Communicating professionally with clients, opposing counsel, courts, experts, and third parties Assisting with the preparation and filing of family law and litigation materials Organizing financial disclosure, evidence, exhibits, and supporting documentation Conducting legal and factual research as required Scheduling meetings, mediations, arbitrations, and court appearances Monitoring files and following up on outstanding documents, correspondence, and deadlines Maintaining accurate records and ensuring documents are properly filed and organized Assisting with general administrative and office responsibilities Helping provide clients with responsive, professional, and considerate service throughout their matter Qualifications We are looking for someone who is organized, dependable, professional, and detail-oriented, with the ability to manage multiple priorities in a busy legal practice. Candidates should have: Excellent written and verbal communication skills Strong organizational and time-management skills Strong attention to detail The ability to manage competing priorities and deadlines Strong Microsoft Word, Outlook, and general computer skills The ability to communicate professionally with clients and other legal professionals Good judgment and discretion when handling confidential and sensitive information The ability to work independently while also working collaboratively with the team A willingness to learn, take initiative, and take ownership of assigned work Education & Experience Previous experience working in family law, litigation, or a legal office is an asset, but we are also happy to consider motivated recent graduates. Applicants should have completed, or be completing, post-secondary education in one of the following areas: Law Clerk Studies Paralegal Studies Legal Assistant or Legal Administration Law or another related legal studies program Experience with Ontario family court procedures, DivorceMate, CaseLines, Justice Services Online, legal practice-management software, or electronic court filing systems would be considered an asset. How to Apply Please submit your resume, cover letter, and academic transcript. We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

What you’ll do

Prepare and organize legal documents, correspondence, court materials, client files, financial disclosure, and evidence, while supporting family law and litigation matters. Coordinate calendars, deadlines, meetings, mediations, and court appearances; communicate with clients and legal professionals; conduct research; and provide administrative support and responsive client service.

Requirements

Candidates should have strong written and verbal communication, organization, time management, attention to detail, computer skills, discretion, and the ability to manage competing priorities independently and collaboratively. Post-secondary education in law clerk, paralegal, legal assistant, legal administration, law, or related legal studies is expected; relevant legal-office experience is an asset, though motivated recent graduates are welcome.

Listed skills

• Time management · Preferred
• Attention to detail · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Legal Document Drafting
• File Management
• Calendar Management
• Client Communication
• Court Filing
• Family Law
• Litigation Support
• Financial Disclosure Organization
• Legal Research
• Deadline Management
• Microsoft Word
• Microsoft Outlook
• Attention To Detail
• Time Management
• Confidentiality
• Professional Communication

Job areas

• Legal
• Administrative