Jobs in Ottawa, ON

Job summary

Provide administrative support for commercial real estate transactions and development law, including drafting correspondence and precedent-based documents and conducting title sub-searches. Coordinate workflow, communications, meetings, outstanding items, and client files while supporting the lawyer and maintaining quality and customer service.

Job details

Overview Posted: July 21, 2026 The successful candidate would provide administrative support in the completion of commercial real estate transactions and also assist in the area of development law. The successful candidate would be responsible for coordinating a variety of administrative procedures to ensure a high standard of quality and customer service. Key Responsibilities Preparation and initial drafting of correspondence including editing and quality assurance Prepare precedent based documents as needed Title sub-searching and preliminary review of title searches Coordinate workflow and assist lawyer in prioritizing and following up on outstanding items Coordinate external and internal communication including mail, e-mail, fax and telephone calls Prepare client files for closure and storage Coordinate and organize meetings, conference calls and maintain agenda Assist with other projects as required Qualifications Office Administration – Legal or Law Clerk diploma from recognized post-secondary institute or suitable combination of education and experience Strong working knowledge of MS Office suite (Word, Excel, Outlook, PowerPoint) Working knowledge of Unity and Teraview Strong verbal and written communication skills Experience preparing and editing correspondence Bilingualism would be considered an asset Minimum 5-10 years of legal assistant / law clerk experience Experience with development law is considered an asset Experience with commercial real estate is considered an asset Skills Required Ability to plan, organize and prioritize job tasks to meet tight deadlines Ability to respond effectively and professionally to changes in schedules and priorities Ability to ensure consistent attention to detail Ability to work independently within a team environment Ability to exercise discretion when dealing with sensitive information A positive, supportive and professional attitude This is a vacant position; salary range $50,000 – $65,000. Interested applicants should forward their resumes to careers@perlaw.ca.

What you’ll do

Provide administrative support for commercial real estate transactions and development law, including drafting correspondence and precedent-based documents and conducting title sub-searches. Coordinate workflow, communications, meetings, outstanding items, and client files while supporting the lawyer and maintaining quality and customer service.

Requirements

A legal office administration or law clerk diploma from a recognized post-secondary institution, or a suitable combination of education and experience, is required. The role calls for 5–10 years of legal assistant or law clerk experience, proficiency with Microsoft Office, working knowledge of Unity and Teraview, strong communication and organizational skills, and attention to detail; commercial real estate and development law experience are assets.

Listed skills

• Microsoft Excel · Preferred
• Prioritization · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Commercial Real Estate
• Development Law
• Legal Administration
• Legal Document Drafting
• Correspondence Editing
• Title Searches
• Workflow Coordination
• Prioritization
• Client File Management
• Meeting Coordination
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Unity
• Teraview

Job areas

• Legal
• Administrative