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- Employment type
- Full-time
- Experience level
- Mid-level · 2+ years
- Minimum education
- Professional degree
- Posting language
- English
- Working hours
- 40 hours per week
- Seniority
- Associate
- Application method
- Direct apply is available
Job summary
Manage real estate transaction files from intake through post-closing, tracking deadlines and supporting residential and commercial transactions. Prepare and coordinate closing documents, title searches, electronic registrations, lender and client communications, closing funds, and post-closing records.
Job details
About the Company KSI Law is a commercial law firm with over 50 years of experience across 15+ practice areas, with offices in Markham, Toronto, and Calgary. Our Real Estate practice supports clients with property transactions and related legal matters. About the Role As a Real Estate Law Clerk, you will support KSI Law’s Real Estate practice and commercial real estate transactions from opening through closing. You will work with lawyers, clients, lenders, and other parties to ensure accurate documentation and a high standard of client service. Responsibilities File & Transaction Management Open, organize, and maintain real estate transaction files from intake to post-closing. Monitor critical transaction dates, conditions, requisition deadlines, and closing requirements. Assist lawyers with residential purchases, sales, and refinances, and commercial transactions as assigned. Documentation, Title & Registration Prepare agreements, closing documents, statements of adjustments, and other transaction materials under lawyer supervision. Conduct and review title searches, identify title issues, and assist with requisitions and their resolution. Prepare and coordinate electronic registrations, transfers, charges, discharges, and related instruments through Teraview. Client, Lender & Closing Coordination Liaise with clients, realtors, lenders, opposing counsel, and other parties to obtain instructions and outstanding documents. Coordinate mortgage instructions, financing documentation, payout statements, and closing funds. Post-Closing & Compliance Prepare reporting letters, closing packages, final accounts, and post-closing follow-up documentation. Maintain accurate records and ensure files comply with internal procedures and applicable trust-accounting processes. Qualifications Required Law Clerk diploma or certificate from a recognized institution, or equivalent education and relevant experience. At least 2 years of real estate law clerk experience preferred. Working knowledge of Ontario real estate conveyancing procedures and land registration requirements. Experience preparing real estate closing documents and coordinating transactions. Ability to manage multiple closings simultaneously and meet competing deadlines. Strong organizational skills, attention to detail, and strong written and verbal communication skills. Ability to work independently and collaboratively with lawyers and clients. Required Skills Working knowledge of Ontario real estate conveyancing procedures and land registration requirements. Experience preparing real estate closing documents and coordinating transactions. Ability to manage multiple closings simultaneously and meet competing deadlines. Strong organizational skills, attention to detail, and strong written and verbal communication skills. Ability to work independently and collaboratively with lawyers and clients. Preferred Skills Working knowledge of Clio, Teraview, and ACL. Experience with residential real estate transactions, including purchases, sales, and refinances. Exposure to commercial real estate transactions, title issues, and lender requirements. Experience using Teraview and real estate conveyancing software. Prior experience in a busy Ontario real estate law practice. TOOLS & TECHNOLOGY Teraview for electronic land registration and title-related work. Real estate conveyancing and document preparation platforms used by the Firm. Clio and Microsoft Office for matter management, correspondence, and file organization. WHAT WE OFFER A fully employer-paid benefits package beginning after a 3-month waiting period. Access to additional wellness perks through our group benefits plan, including virtual healthcare,second-opinion medical support, and exclusive discount programs. 24/7 support through our Employee Assistance Program (EAP). An active social committee hosting regular team events and recognition programs throughout the year. HOW TO APPLY External candidates are encouraged to apply directly through this LinkedIn posting. We look forward to receiving your application. KSI Law uses artificial intelligence (AI) as part of our application screening process to help identify candidates whose qualifications and experience align with this position’s requirements. Thank you to all applicants for your interest in KSI Law. Candidates not selected for an interview will not be individually contacted. Candidates who are interviewed will be notified of a hiring decision within 45 days, in accordance with Ontario’s Employment Standards Act.
What you’ll do
Manage real estate transaction files from intake through post-closing, tracking deadlines and supporting residential and commercial transactions. Prepare and coordinate closing documents, title searches, electronic registrations, lender and client communications, closing funds, and post-closing records.
Requirements
A law clerk diploma or certificate from a recognized institution, or equivalent education and relevant experience, is required; at least two years of real estate law clerk experience is preferred. Candidates should know Ontario conveyancing and land registration procedures, have experience preparing closing documents and coordinating transactions, and be able to manage competing deadlines independently and collaboratively.
Benefits
- Employer-Paid Benefits Package
- Virtual Healthcare
- Second-Opinion Medical Support
- Discount Programs
- Employee Assistance Program
- Team Events
- Recognition Programs
Listed skills
- Attention to detail · Preferred
Other relevant skills
Identified from the job description. Confirm important requirements above.
- Ontario Real Estate Conveyancing
- Land Registration
- Real Estate Closing Documents
- Transaction Coordination
- Title Searches
- Title Issue Resolution
- Teraview
- Clio
- ACL
- File Management
- Deadline Management
- Client Communication
- Lender Coordination
- Attention To Detail
- Organizational Skills
- Trust Accounting
Job areas
- Legal
- Administrative