Legal Support Assistant/receptionist

April 28 2020
Industries Legal
Categories Administrative, Clerical, Generalist, IP, Patents, Trademarks, Legal, Paralegal, Receptionist, Support, Assistance
Calgary, AB

Whitelaw Twining is a leading Western Canadian regional law firm with a focus on litigation and with offices in Vancouver and Calgary providing a full-range of legal expertise. We are an innovative, passionate team and we’ve been raising the bar for litigation for nearly 40 years. Founded in Vancouver in 1979, Whitelaw Twining started as a small, boutique firm with three partners. Since the beginning, we’ve pushed beyond standard litigation to find progressive, creative solutions for our clients. We build long-term relationships with local, national and international clients, supporting them so their businesses can prosper.


Whitelaw Twining is extremely proud of its professional work environment that encourages team and social interaction between staff and lawyers. Our firm strives to maintain the positive aspects of a small company work environment while further establishing business practices as we continue to evolve. We believe that our staff work best in a collegial atmosphere where they are empowered to build their careers and make a positive contribution to our work environment.


Join us at WT!


We are currently seeking a Legal Support Assistant/Receptionist to join our Calgary team. This is ideal entry-level position for a recent graduate of a Legal Administrative Assistant program looking to ease into the legal field with the mentorship of intermediate/senior level Legal Administrative Assistants and Paralegals. The successful candidate for this position will be able to build positive working relationships, have a keen eye for details and will be able to handle a busy work load.


Responsibilities:

  • Provide positive first impression to visitors of the firm; greet clients and visitors, offer tea/coffee/water
  • Assist with set up and clean up for meetings and in-house professional development seminars
  • Create internal bookings for boardrooms
  • File-related data entry
  • Processing lawyer and office-related expenses
  • Assist with social events as needed (help with planning, preparation, clean up, etc.)
  • Sending out paper mail (correspondence, copying for file, labels, etc.)
  • Providing support to Legal Assistants and/or Paralegals and/or Lawyers as required
  • Drafting basic emails to clients and attaching necessary materials for review
  • Fax cover sheets
  • Cover letters enclosing accounts
  • Assembling binders
  • Sending out cheques for payment
  • Typing dictation overflow
  • File openings and closings
  • Filing


Qualifications:

  • Graduate of Legal Administrative Assistant program
  • Excellent English oral and written skills
  • Strong attention to detail
  • Professional manner in communicating with others
  • Strong organization, multi-tasking, and teamwork skills
  • Working knowledge of MS Office
  • Professional and polished attitude communicating with others
  • Legal office and or administrative experience preferred


Benefits & Perks:
We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:

  • a wellness allowance for fitness expenses;
  • an annual education/tuition allowance;
  • flexible health and dental coverage;
  • long term disability insurance;
  • personal days to help balance outside commitments;
  • employee assistance program;
  • monetary incentive for employee referrals;
  • casual day every Friday; and
  • an outgoing firm culture that provides lots of social opportunities to connect with your co- workers.


Diversity & Inclusivity:

Whitelaw Twining recognizes that respect for the dignity and worth of everyone who works at the Firm is the foundation of harmonious and productive working relationships. We commit to providing a professional atmosphere which promotes equal opportunities and prohibits discriminatory practices. All prospective, current, and former employees will be treated fairly and equally regardless of race, age, colour, gender, ancestry, place of origin, political belief, religion, marital status, family status, physical or mental ability, or sexual orientation.


Background and Reference Checks:

Offers of employment may be conditional upon reference checks, criminal record checks, and educational verification.


While we thank all applicants, only those selected for interviews will be contacted. No phone calls please. Please submit your resume and cover letter to: https://wtca.bamboohr.com/jobs/view.php?id=122

Apply now!

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