Procurement Administrator - 1 Year Contract

October 7 2019
Industries Bank, Insurance, Financial services
Categories Legal, Paralegal, Transport, Logistics, Supply Chain, Purchasing, Professionals, Support staff, Legal, Paralegal, Transport, Logistics, Supply Chain, Purchasing
Langley, BC
If you believe in the same things we do, let’s talk.
First West Credit Union is a tight-knit team of smart, friendly, creative, skillful and passionate professionals spread across British Columbia and beyond. We’ve come together because we believe in making a real difference in people’s financial lives. We believe that keeping things simple, showing leadership, and banking cooperatively can change the world for the better.
We are seeking a Procurement and Facilities Administrator to join our team.
*This is a one year contract (January 2020 - December 2020)
Under general supervision of the VP, Finance, the Procurement Administrator supports the corporate purchasing program and other procurement activities including sourcing requisitioned items, issuing purchase orders, and resolving issues to ensure timely distribution of goods. This position also provides administrative support to the Project Manager and other members of the Procurement and other shared service department and participates in projects as assigned.
Here’s what would be included as a part of your typical day:
  • Organize procurement and other activities relating to the corporate purchasing program, resolve purchase order issues and other discrepancies to ensure the distribution of goods to branches and corporate center clients is within department service standards.
  • Source requisitioned items from network of suppliers.
  • Maintain communication with other departments regarding purchase orders and to resolve related issues.
  • Review invoices from vendors for accuracy and correct coding prior to submission to Finance for payment.
  • Assist with the tendering process by organizing and sending packages to suppliers and providing other administrative support.
  • Assist facilities and project management departments in purchasing activities.
  • Maintain contract database by entering data and performing database maintenance as required.
  • Maintain the Master Property Insurance Program by ensuring Certificates of Insurance are kept current by tenants and Credit Union Insurance Certificates are sent out prior to due date.
  • Provide confidential administrative support to the Project Manager and other members of the Procurement and other shared service department including word processing, preparation of presentations, spreadsheets, and reports, coordination and booking of meetings, recording/transcribing minutes, photocopying, proofreading documents and drafting correspondence.
  • Participate in projects as assigned.
  • Maintain a professional standard of conduct at all times while promoting a positive image of the organization.
  • Maintain compliance with all audit and risk management requirements and all other internal policies.
Required Skills, Experience & Qualifications:
  • Two years of post secondary business related courses or an equivalent combination of education and experience
  • One year experience in a financial institution, purchasing, procurement or office administration environment
  • Demonstrated keyboarding skills with proficiency in internet and MS Office products including Word, Excel and Outlook
  • Demonstrated oral and written communication skills.
  • Ability to work independently, with demonstrated ability to plan, organize, establish priorities and meet deadlines.
  • Projects a professional image, positive attitude and team approach when dealing with others.
  • Basic knowledge of accounting and contract negotiations.
  • Demonstrated problem solving skills.
  • Takes responsibility for self-development and continuous learning to achieve required knowledge for the job.
Why work for us?

Our employees give us a lot and we think it’s only right to give something back. We offer a total rewards package that includes:

  • A competitive base salary plus performance-based incentive compensation and annual merit pay increases

  • Flexible benefits as well as retirement benefits

  • Vacation time, a flexible “Day4U”, and the ability to purchase up to 5 additional flex days

  • Other financial perks such as waived or reduced financial service fees, reduced rates on personal loans, mortgages, and vehicle leases, and no-interest loans to buy computers or fitness equipment for home use

But most of all, we’re invested in our local communities. Our initiatives are far-reaching with a special focus on raising food, funds and awareness for our local food banks. We volunteer and employees can be provided with paid time off to volunteer their time to assist in serving an organization.

What’s your place in the First West story? Apply now and let’s find out together!

Diversity & Inclusion

First West Credit Union is committed to diversity and inclusion. Our goal is to create an inclusive, accessible environment for our candidates and employees that reflects the communities in which operate. If you require an accommodation for the recruitment or interview process (including alternate formats of materials, accessible meeting rooms or other types of accommodation), please let us know and we will work with you to meet your needs.

Apply now! network