Administrative Assistant (Real Estate)

October 26 2021
Industries Real Estate
Categories Administrative assistant, Administrative, Clerical, Legal, Paralegal, Property Management, Real Estate, Real Estate
Vancouver, BC

Job Title

Administrative Assistant (Real Estate)

Job Description Summary

Working in conjunction with the Sales Team, this role will provide a broad range of strategic and professional marketing services, tools and support to the sales representatives with the goal of increasing both the number of mandates secured and successful deal closures. Quickly developing a thorough understanding of our business and working collaboratively with sales representatives and others will be critical to the candidate’s success in this role.

Job Description


  • Prepare documentation from standard templates (offer to lease/purchase/exclusive listings agreements) and other documents as required.
  • To plan, develop and execute marketing programs such as direct mailings, social media campaigns, or other events.
  • Research, write and assist in the preparation of timely reports on behalf of sales team and their specific area of expertise.
  • Provide support for preparing proposals (preparing presentation packages, managing presentation equipment, etc.) for listing opportunities.
  • Prepare e-marketing campaigns, brochures, flyers and accompanying mail outs.
  • Perform surveys, vacancy, building, history, data collection and contact from databases.
  • Obtain title searches and corporate searches.
  • Assisting brokers in developing relationships at the corporate level (i.e. Planning quarterly market updates over breakfast for preferred clients)
  • Attend sales and support staff meetings
  • Other duties as required

Skills & Qualifications:

  • Strong writing and organizational skills with the ability to work on multiple projects with various departments (Technology, Marketing, Financial, Administration, Research and Sales) simultaneously
  • Post-secondary degree or diploma, or related experience required (such as Urban Land Economics or related real estate discipline)
  • High degree of proficiency with Microsoft Office (Word, PowerPoint, Excel)
  • Curious
  • Strong follow-up, attention to detail and creative
  • Quick learner and technology savvy
  • Enthusiastic, able to work independently as well as collaboratively
  • Excellent communication and analytical skills
  • Knowledge of commercial real estate
  • Demonstrated professionalism and business acumen
Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to or call 416-359-2596. Please refer to the job title and job location when you contact us.
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