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Council Clerk and Council Executive Administrator

July 21 2017
Industries Recruitment, Employment services
Categories Management - Administration
Vancouver, BC


Squamish Nation consists of 23 villages and is comprised of descendants of the Coast Salish Aboriginal people who live in the present day Greater Vancouver area, Gibson's Landing, and Squamish River watershed. The Squamish Nation has occupied and governed the territory since beyond recorded history. 


We have two exciting opportunities for a Council Executive Administrator and a Council Clerk to join our team in North Vancouver on a full-time basis. 

The Council Executive Administrator will report to Manager, Council Administration, and will act as his/her administrative lead and while managing all inflowing and outgoing information from her/his office. 

In this role, the incumbent will ensure a smooth running office/department by providing senior level support to Council, Council Co-Chairs and the Council Administration Manager. Additionally, he/she will delegate, review, and manage administrative workflow within the department assisting the Manager in tracking decisions based council Records of Decisions, Isolated Motions, BCRs, etc., in addition to being responsible for follow up with employees, managers, members, etc as per established process.

The Council Executive Administrator  will be expected to uphold the highest level confidentiality and operate at a superior level of interaction, requiring tact, impartiality, and diplomacy, participating as a member of the Council Advisory and Support team and of the larger service delivery business unit, and adhere to workplace health & safety policies, safe work practices and procedures.

The Council Clerk will also report to the Manager, Council Administration, and will ensure that council meetings and other meetings are reported in a professional manner as prescribed by the rules governing Squamish Nation.

More specifically, he/she will document and archive Council decisions using appropriate recording/record information management system, and also act as the recording secretary for all Council meetings. The Council Clerk will also be responsible for the maintenance/setup of recording equipment, computer equipment, maintaining filing/archive systems, tracking of attendance records, creating spreadsheets, drafting letters, organizing meetings, reception, etc.


For the role of Council Executive Administrator, we are seeking someone with a Bachelor's Degree or Diploma in Business Administration, Paralegal, Legal Administrative, First Nation Studies or relevant/related field from a recognized post-secondary institution.  Required experience is a  minimum of 3 years (with a Bachelors degree) or 7 years (with a Diploma)  in a senior position as an executive assistant providing senior level administrative support to management/council/ boards, project/program management/coordination, working with all levels of an organization, members, etc. 

For the role of Council Clerk, we are seeking someone with a Bachelor's Degree or Diploma in First Nation Studies, Governance, Canadian Studies, Paralegal Studies, Business Administration or a related/relevant field from a recognized post-secondary institution plus a minimum of 2 years (with a Bachelors) or 5 years (with a Diploma) of directly-related experience in providing senior administrative support as described above. Grade 12 plus 10 - 12 years of directly related/relevant experience which must include Board/Governance experience in a First Nation setting may substitute for above education and experience.

Above all, for both of these roles we are seeking proactive professionals with exceptional time management and multi-tasking skills. The ability to uphold the highest level confidentiality and operate at a high level of people interaction, requiring tact, impartiality and diplomacy are essential. 

As your career progresses, the successful candidates may also be required to complete job-related short-term upgrading, training, and courses in governance and board operations, information systems and management, senior executive support, etc; as well as broadening their Squamish Nation culture/language knowledge. The successful completion of a Criminal Records Vulnerable Sector Check is also required, as per Squamish Nation policy.

The above requirements are what Squamish Nation is seeking in the ideal incumbent at the time of posting and are subject to change, based on the needs of Squamish Nation. A combination of education and relevant work experience may be considered for above education and experience. 



In exchange for your hard work and dedication, you will be rewarded with a competitive salary plus a great host of benefits for yourself and your family. Above all, you will have the opportunity to contribute at an exciting time of growth within the community, and play a part in employee initiatives, environmental protection activities, and community building. 

If you're looking for a new opportunity to use your board administrative and/or legal experience, consider joining Squamish Nation. Apply online today!

For more info and to apply see:​ network