Lease Administrator (FT, 18 Months)

November 27 2019
Industries Arts, Entertaiment, Culture and Leisure
Categories Real Estate, Property Management, Real Estate, Property Management, Real Estate
Vancouver, BC

Why you should work with us

At BCLC, we believe that our people are what makes us amazing so we are committed to our people. We have a culture of fun and hard work – it’s not unusual to see teams eating together at lunch in the cafeteria or heading outside for a walking meeting. We continue to have a highly engaged team and we’ve been named one of BC’s Top 50 Employers for over 10 years. Here are a few reasons why it’s great to be part of the team:

  • Flexible work hours
  • Robust wellness program with free onsite yoga, bootcamp, running club and more
  • Competitive compensation
  • Company paid Flexible Health and Dental plan for you and your family
  • Defined Benefit Pension Program
  • Leadership and professional development programs

Why our Vancouver office is so awesome

Vancouver has been regularly voted one of the top cities to live in the world with one of the mildest climates of any city in Canada. It is home to our Marketing and Sales Office and features:

  • A subsidized cafeteria with healthy and delicious food choices
  • Free parking
  • Easy access to transit, including the Sky Train
  • Secure bike facilities and easy access off the Central Valley Greenway

Job Summary:

The Lease Administrator provides lease contract management expertise through timely, accurate and effective development, collaboration and negotiation to ensure the execution of complex real estate lease agreements. This role is responsible for providing expertise and advice relating to real estate lease contracts to internal stakeholders to proactively mitigate risk to BCLC.

The Lease Administrator is responsible for ensuring the execution of retail lease terms and conditions during the length of the agreement through internal and external stakeholders, as well as other business processes related to retail lease management, retailer compensation and retail sales operations. In addition, this role also manages a retailer financial database to execute retailer compensation reporting, working closely with the finance division to ensure consistency and adherence to corporate systems and procedures.

Key Accountabilities:

  • In collaboration with the in-house legal team and Risk Management conducts complex review of small to medium lease contract terms and conditions, negotiates with landlord’s representative and obtains a final execution of lease contract.
  • Provides specialized advice and solutions to the lease process to achieve minimum risk and maximize value to BCLC. Evaluates lease performance and determines course of action to proactively resolve complex real estate legal issues.
  • Administers reconciliation management which includes the review and approval of landlord and retailer rental invoices, monthly rental payments of rents and year end reconciliations of the terms of the lease ensuring accuracy and liaising with accounting to execute.
  • Responsible for internal lease reporting requirements to stakeholder groups.
  • Responsible for the management & administration policy of lease documents.
  • Responsible for the business licence and retailer insurance requirement processes for the retailer network.
  • Manages retail sales retailer compensation program process. Manages and provides subject matter expertise for Access database administration.

Minimum Required Qualifications:

Education and Experience

  • A degree or diploma in a Business or legal related discipline;
  • 3 - 5 years of related experience in property management/retail leasing in tenant or landlord industry;
  • Knowledge and experience of owning the execution and negotiation process of lease contracts and/or administration of lease portfolio. Ideally a combination of both;
  • Comprehensive knowledge of Real Estate /Leasing Industry or contract management required;
  • An equivalent combination of education and/or experience may be considered.

Technical Requirements

  • Excellent organization skills and proven ability to effectively multitask;
  • Excellent written and verbal communication skills;
  • Excellent problem solving and analytical thinking/innovation;
  • Excellent facilitation and stakeholder engagement skills;
  • Strong negotiation skills ;
  • Ability to work closely with others internally and externally in a highly collaborative environment;
  • Ability to use initiative and work independently;
  • Ability to work with a high degree of accuracy and attention to detail;
  • Strong financial reconciliation skills
  • Strong computer skills – MS Office suite including MS Access;
  • SAP & Salesforce knowledge is an asset.

Please Note: This opportunity will remain open until a qualified candidate pool has been established.

Please Note: Candidates must be legally entitled to work in Canada and be 19 years of age to work at BCLC.

Apply now!

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