Executive Assistant / Legal Administrative Assistant

February 9 2024
Industries Legal
Categories Generalist,
Vancouver, BC • Full time

Whitelaw Twining is a highly successful multi-disciplinary firm with a focus on litigation and with offices in Vancouver, Calgary and Toronto providing a full-range of legal expertise. In 2022, we increased the opportunities for our firm and our staff by joining the DWF Group, a global provider of integrated legal and business services.


We are an innovative, passionate team, promoting a professional, supportive and engaging environment to our team members. Since the beginning, we’ve pushed beyond standard litigation to find progressive, creative solutions for our clients.


Whitelaw Twining is extremely proud of its professional work environment that encourages team and social interaction between staff and lawyers. We believe that people work best in a collegial atmosphere where they are empowered to build their careers and make a positive contribution to our work environment.


Join us at WT!

We are seeking an experienced Executive Assistant/Legal Assistant in our Vancouver office to work with and support the National Chair of the Indigenous Practice Group, for our growing and dynamic Indigenous Practice group.


The preferred candidate will have experience within indigenous law, working in litigation and on solicitor work such as corporate/commercial law with extensive knowledge of how to deal with files from start to finish.


The successful candidate for this position will be able to build positive working relationships, have a keen eye for details and will be able to handle a busy workload with little direction.

What you’ll be doing:

  • Prepare and draft various correspondence and documents;
  • Draft standard letters, documents briefs, and pleadings;
  • Set trials, discoveries, etc. and prepare required documentation;
  • File opening and closing;
  • Interact with clients by phone and in person;
  • Set appointments and book lunches/dinners with relevant committees and parties;
  • Make travel arrangements;
  • Calendar management;
  • Submitting expenses;
  • Billing and follow up on outstanding invoices;
  • Maintain filing system including a bring-forward system;
  • Sort incoming mail and prepare outgoing mail;
  • Perform other related duties as required.


What you'll bring:

  • Graduate of a Legal Administrative Assistant program and/or minimum 5+ years of experience as a Legal Administrative Assistant in a litigation/solicitor practice;
  • EA experience is an asset;
  • Experience in indigenous law and corporate/commercial law;
  • Extensive knowledge of how to deal with files from start to finish, and able to guide the Solicitor through;
  • Excellent English oral and written skills;
  • Professional manner in communication with clients;
  • Strong administration and organization skills;
  • Able to draft standard correspondence and documents with minimal supervision;
  • Able to work independently and as part of a team.


The salary range for this position is $70,000 - $85,000 per annum, dependent on individual experience.


Our firm benefits include Extended Health benefit, Dental coverage, LTD, DI, casual dress code, early finish ahead of statutory holidays and more.

Diversity, Equality and Inclusion:

Nurturing talent is very important to us. We are committed to equal opportunities in all areas of work and business. We want people to achieve their best, which will positively impact on our clients and communities in which we live and work. At Whitelaw Twining and DWF Group, we empower people to be themselves within an inclusive and supportive environment, enabling everyone to achieve their full potential in line with their abilities and career aspirations.

Embrace this opportunity to make a meaningful impact on our firm’s success, submit your resume to: https://wtca.bamboohr.com/careers/171

Apply now!

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