Executive Assistant, Legal

November 24 2022
Industries Vehicles (parts, sales, maintenance)
Categories Generalist,
Aurora, ON

Group Description

At Magna, we create technology that disrupts the industry and solves big problems for consumers, our customers, and the world around us. We’re the only mobility technology company and supplier with complete expertise across the entire vehicle.

We are committed to quality and continuous improvement because our products impact millions of people every day. But we’re more than what we make. We are a group of entrepreneurial-minded people whose collective expertise gives us a competitive advantage. World Class Manufacturing is a journey and it’s our talented people who lead us on this journey.

Role Summary

Magna seeks an Executive Assistant, Legal to work at its Corporate office in Aurora, Ontario, specifically in Magna’s Legal Department. The Executive Assistant, Legal will report to and work directly with the Executive Vice-President and Chief Legal Officer (the CLO), and will also support a team of three other Corporate and Commercial Lawyers, all of whom are also located at Magna’s Corporate headquarters in Aurora, Ontario.


The successful candidate should have strong interpersonal skills, a pleasant and professional demeanor with the ability to interface effectively with senior levels of management, a desire to learn, a meticulous attention to detail, a strong desire to work collaboratively as part of a team, a proven ability to develop an independent role within the team.

Key Responsibilities

  • Proactively organize lawyer and department meetings, appointments, and travel arrangements, including managing CLO and lawyer schedules, regularly seeking input where necessary
  • Prepare/edit/reply/allocate daily correspondence independently
  • Prepare expense reports for CLO and commercial lawyers and review departmental expense reports for accuracy prior to obtaining approval
  • Independently perform multiple legal department administrative duties, including updating the global legal department telephone list, tracking department training and new employee onboarding, maintaining corporate and group lawyer professional memberships, departmental office and kitchen supply ordering, etc.
  • Prepare routine legal documents and agreements and obtain related information, and tracking the signature of agreements, with minimum supervision
  • Review external legal bills, and obtain necessary information for the appropriate allocation of legal costs, while working with legal department, internal clients and external service providers
  • Perform administrative duties including organizing and maintaining online files, records and correspondence and provide systematic follow up
  • Complete special projects to support the CLO and the corporate and commercial law group with minimum supervision; and
  • Such other duties and responsibilities as may be required now or in the future to support the CLO and the corporate and commercial law group.

Key Qualifications/Requirements

Knowledge and Education

  • Completion of college level legal assistant program

Work Experience

  • Minimum of 5 years corporate commercial legal work experience in a law firm environment
  • Superior reading, spelling and grammatical skills

Skills and Competencies

Ability to:

  • To work independently in a professional and organized manner while juggling multiple tasks and maintaining responsiveness
  • To prioritize workload and maintain an effective system to meet applicable deadlines
  • To work with other law clerks and lawyers within the corporate legal department in a collaborative team environment
  • To communicate effectively, orally and in writing, with internal and external parties, business managers, external law firms, and other service providers, while maintaining the highest degree of professionalism
  • To work independently in a professional and organized manner while juggling multiple tasks and maintaining responsiveness
  • To prioritize workload and maintain an effective system to meet applicable deadlines
  • To work with other law clerks and lawyers within the corporate legal department in a collaborative team environment
  • To communicate effectively, orally and in writing, with internal and external parties, business managers, external law firms, and other service providers, while maintaining the highest degree of professionalism

Work Environment

  • Standard work environment
  • No travel
  • Magna offers competitive compensation commensurate with experience and offers the opportunity to be associated with a well established and entrepreneurial global company

Additional Information

Accommodations for disabilities in relations to the job selection process are available upon request.

Candidates will be required to complete a Criminal Records Check and, if deemed necessary, a Credit Check as part of the candidate selection process

Awareness. Unity. Empowerment.

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email to comply with GDPR requirements and your local Data Privacy Law.

Apply now!

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