Billing and Accounts Receivable Analyst, Finance & Facilities Management

April 21 2021
Industries Legal
Categories Accounting, Finance, Banking, Financial, Financial Analysis, Legal, Paralegal, Management, Administration, Management, Administration
Toronto, ON

JOB PURPOSE:

The Billing and Accounts Receivable Analyst (‘Analyst’) is a subject matter expert on the Law Society billing and accounts receivable function with accountabilities for posting of cash receipts and daily close of the sub-ledger to the general ledger. Responsible for analysis of licensee and candidate accounts receivable and billing data for the purposes of ensuring accuracy of balances for purposes such as suspension, financial statements, billing, reconciliation of subledger to general ledger, and balance sheet analysis. The Analyst manages the set up and administration of the annual and monthly pre-authorized payment plan (‘PAP’), including electronic file preparation and reconciliation of transmission to the bank, ensuring accurate entry and tracking of licensee information. The Analyst participates in the annual mass billing assisting with both testing, reconciliation, and review of invoices for accuracy.

The Analyst manages the monitoring and collection of the Society’s Repayable Allowance Program (RAP) including negotiation of payment arrangements with licensees and managing the relationship with third party collection agent dealing with delinquent accounts.

The Analyst participates in identifying improvements to departmental workflow, streamlining processes and provide input into department policies.

QUALIFICATIONS/EXPERIENCE REQUIRED:

  • A university degree in business, accounting or commerce and enrollment in the CPA program or equivalent.
  • Subject matter expert in billing, accounts receivable, collections and associated internal controls, with a minimum of 5 years' progressive experience in billing, accounts receivable, credit and collections, in a high volume, front‑line service department.
  • Strong knowledge of generally accepted accounting principles and general accounting.
  • Strong analytical skills.
  • Able to speak and write in a clear, articulate manner, and to reason through complex spoken and written information.
  • Highly proficient in use of personal computers and applications related to a computerized accounting environment including comprehensive financial applications with multiple integrated modules (e.g. general ledger, accounts receivable, etc.)
  • Proficient with Excel including analytical functionality, strong skills with Microsoft Office applications such as Word, PowerPoint.
  • General familiarity in working with databases, experience working with an IBM iSeries or comparable operating system is desired.
  • Solid grounding in financial applications and spreadsheet analysis, particularly the use of database applications, queries, and report writing tools such as Cognos.

Client / Customer Service Delivery

  • Assists with the development and implementation of integrated billing and accounts receivable processes in support of client service departments, other divisions, and Law Society licensees.
  • Working with the Manager, Billing and Accounts Receivable, proactively investigates and recommends procedural solutions to department needs, including automation of procedures and process improvements.
  • Collaborates with client groups and acts as a finance representative on all suspension processes, including preparation of certificates and accompanying lists of licensees.
  • Monitors licensee payment statuses and verifies information related to arrears and non‑payment in accordance with Law Society guidelines and procedures.
  • Communicates with lawyers and paralegals on matters pertaining to account information, billing, payment methods, and deadlines to diminish the potential for administrative suspension for non-payment of annual fee.
  • Effectively communicates with licensees, and collection agency on delicate matters pertaining to the collection of outstanding RAP.
  • Develops and ensures compliance with processes related to the accuracy, integrity, and security of financial and payment information.
  • Coordinates the review and update of all process documentation and manuals for the activities of the department.
  • Supports the Manager, Billing and Accounts Receivable in a regular review of website, invoices, and other communications related to billing or collection initiatives.

Financial Responsibility

  • Oversees physical bank deposits (cheques and cash).
  • Reconciles and corrects errors processed by third-party payment processor.
  • Verifies the accuracy of journals, invoices, and adjustments prepared by the Billing and Accounts Receivable Associates.
  • Prepares some accounts receivable related reconciliations including but not limited to the allowance for doubtful accounts.
  • Analyzes licensee and candidate accounts for accurate billing, processes refunds, and verifies information prior to generation of the administrative suspension list.
  • Assists during absences and peak periods with processing of incoming payments, account adjustments and other duties as assigned.
  • Completes all activities in accordance with generally accepted accounting principles (GAAP) and approved departmental policies, procedures, and practices.

Team Membership

  • Works closely with the Manager, Billing and Accounts Receivable and supports the Billing and Accounts Receivable Associates.
  • Actively collaborates with other members of the Finance division, contributing to department‑wide projects.
  • Collaborates with general accounting staff in resolving reconciliation issues.
  • ooperates with all client service department staff providing information and assistance regarding suspension, billing, and accounts receivable processes, promoting the effective exchange of financial information, and providing accurate and timely service to licensees.
  • Reviews the daily close including review and posting of cash batches.
  • Prepares journal entries for review by the Manager, Billing and Accounts Receivable, and posting by the Director, Accounting and responsible for the posting and publishing of all obligation batches in the Manager’s absence.
  • Working in conjunction with the Manager, Billing and Accounts Receivable, the Analyst liaises with counterparts in Membership Services and By Law Administration Services and assists with the suspension process.
  • Has primary responsibility for the analysis and resolution of discrepancies or reconciling items identified related to the general ledger.
  • Assists the Billing and Accounts Receivable Associates with processing of cash receipt payments during peak periods and absences and other general financial administrative tasks as required.
  • Provides support of the annual audit.
  • Develops data mining/reporting analytics and reports to support analysis of receivables for reporting purposes to management and/or Committee.

The Law Society of Ontario values and respects diversity. We are committed to creating an accessible, barrier-free and inclusive workplace in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Please make any requirement you may have for accommodation during the recruitment process known when contacted. If you are unable to apply to this position due to the requirement for an accommodation of any kind, please email us at recruitment@lso.ca or call 416 947-3475.

Apply now!

Jobs.ca network

#