Contract Manager- Real Estate

April 28 2020
Industries Consulting services
Categories Accounting, Finance, Accounting, Finance, Legal, Paralegal, Legal, Paralegal, Property Management, Real Estate, Property Management, Real Estate, Real Estate, Trading, Asset management, Transport, Logistics, Supply Chain, Purchasing
Toronto, ON

OTT Financial Group is the parent organization of a group of financial services and investment companies. Having built a fintech-driven one-stop hub for the financial needs of both individuals and businesses, we made the foray into real estate development through a series of land acquisitions in Toronto and Northern Ontario. We are committed to developing community-oriented and mixed-use properties that will shape the way Canadians live.

We are ambitious, results-focused, and forward-looking. At OTT, you’ll get numerous opportunities to learn and grow, alongside a cohort of talented people from diverse backgrounds and industries. Tackling business challenges in a collaborative and innovative environment, you’ll be encouraged to be your best self and make a meaningful impact.


The real estate development and planning division of OTT Financial Group manages millions of sq. ft. in high-end real estate investments and thousands of acres of land planning projects. This division brings together the best planners and designers from all over the world working with more than a dozen well-known global design firms. Innovators and dreamers are welcome to join us, contributing your expertise to the design and creation of a beautiful Toronto.

Job Responsibilities

  • Understand construction projects from conception to completion while monitoring compliance with regulations and conformity with contract documents.
  • Manage and administer all real estate related contracts; be able to identify contract thoroughness, risk mitigation, missing items, legal compliance, and items that are favourable or unfavourable to our business.
  • Deal with contracts for all aspects or stages of Real Estate Development, such as contracts for planning, design, construction, contractor agreement etc.
  • Create and maintain a contracts database including terms and conditions, renewal timelines, performance metrics etc.
  • Provide important inputs on drafting or preparing professional real estate contract framework, content coverage, conditions, legal compliance etc.
  • Monitor subcontractors and construction teams to ensure they are meeting their contractual conditions of performance.
  • Work within tight deadlines with engineers and consultants in a fast-paced environment to coordinate all aspects of the construction or development process according to contracts
  • Work with VP, Real Estate Development, Stakeholders and Senior Leaders as required
  • Assess potential risks and propose risk mitigation strategies.
  • Administering complex contracts, such as alternative finance and procurement projects
  • Reviewing, evaluating, and assisting with negotiating claims from owners, consultants, and subcontractors; preparing documents, correspondence, and submissions to support or defend claims.
  • Responsible for managing the contract lifecycle for agreements negotiated with suppliers, vendors, consultants, contractors and other third parties; ensure that contracts are drafted and updated and in compliance with current laws and regulations.
  • Support the real estate team with the contract administration required to initiate a contract and support the on-going management of the vendor through the lifecycle of the contract.
  • Maintain contract files to ensure compliance with OTT requirements, administration of supplier files, certificates of insurance, amendments, letters, and other contractual documents.
  • Close out trade contracts and holdbacks.

Qualifications/Experience:

  • 9+ years experience in the Real Estate Development industry as a Contracts Manager with a record of completing full-cycle contract management for mid and high rise construction projects
  • Bachelor/Master’s in Civil Engineering or Construction or Real Estate Development
  • Possess excellent knowledge in contract management especially in legal compliance for large-scale construction projects – multifamily, retail, commercial, ICI.
  • Have a thorough understanding of both high rise residential and commercial project contracts
  • Proficiency in PM software, AutoCAD, Revit, Bluebeam
  • Knowledge and experience with CCDC, negotiations and close outs with builders.
  • Able to provide a brief list of project contract experiences
  • A valid G driver’s license, access to a vehicle and the ability to travel to various project locations.



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