Corporate Secretary (Ontario/Alberta/BC)

August 5 2022
Industries Legal
Categories Administrative, Clerical, Commercial, Corporate, Business, IP, Patents, Trademarks, Legal, Paralegal, Legal, Paralegal, Secretary
Toronto, ON • Remote

Are you driven, adaptable and thrive in a role acting as an advisor and resource for the team?

This Independent Contractor Corporate Secretary opportunity could be exactly what you have been looking for! We are open to a candidate in Ontario, Alberta or BC!

What will YOU be doing?

  • Develop and manage the implementation of policies, standards and systems to ensure Board activities and decisions are in compliance with all Authorities as required by the Corporation’s bylaws, and relevant government laws and regulations;
  • Develop and manage the implementation of policies and procedures required to safeguard corporate governance documents and records including official filings, legal documents, minutes, records, and reports;
  • Develop the policies and systems for coordinating and maintaining appropriate corporate and shareholder records and registrations, responses to shareholder requests for information and delivery of shareholder services;
  • Manage external correspondence and ensuring that requests made of the Board, or relevant to governance or public company compliance matters, are reported and responded to in a timely manner;
  • Oversight of all annual filings of required reports and information and keeping all corporate records up to date;
  • Identify, develop and implement process improvements including new methods, processes and tools for efficient, effective and innovative ways of delivering governance best practices;
  • Manages the coordination of Board and Shareholder meetings and the preparation of all necessary agendas and documents required for the meetings; and
  • Accurate recording and distribution of all meeting minutes.

What will YOU bring to the role:

  • University Degree and a minimum of 5 years’ of experience in corporate secretary work;
  • Chartered Secretary, a Fellow (FCG);
  • Accredited Director with the Chartered Governance Institute of Canada (ICSA);
  • Prior experience working with senior executive leaders and Board members is preferred;
  • Familiarity with corporate and securities laws, corporate governance regulation;
  • Experience with publicly traded companies;
  • Strong sense of professionalism, discretion and ability to maintain confidentiality of sensitive matters;
  • Analytical skills to research problems and issues at the request of the CFO, CEO or members of the Board of Directors and to provide appropriate information and recommendations; and
  • Excellent oral and written communication skills, tact and diplomacy, to establish and maintain effective, open, and reliable communications with board members, management and staff, shareholders, community and government representatives.

While our team of independent contractors work remotely, we operate as a team and promote a collaborative, diverse and inclusive culture.

Caravel continuously strives to provide its clients with value, quality, and flexibility. We would expect you to work hard but can guarantee that you will have more control of your life. If you feel that your personality and experience would fit this role, we would love to hear from you.

We thank all applicants for their interest; however, only candidates under consideration will be contacted.

If this sounds like you, please visit our website ( and upload your resume and cover letter.

Apply now! network