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Estates Officer

September 29 2017
Industries Public administration
Categories Legal, Paralegal, Professionals (other)
Toronto, ON

The Office of the Public Guardian and Trustee, Ministry of the Attorney General, is seeking an Estates Officer to investigate referrals of estates from lawyers, police departments, social agencies, funeral homes, hospitals and the general public.

What can I expect to do in this role?

You will:
• evaluate referrals to determine if the estate falls within the parameters of the Crown Administration of Estates Act
• secure all estate assets and determining estate liabilities
• provide financial management of the estate trusts while searching for next-of-kin
• manage and approve the sale of estate chattels

Location: Toronto

How do I qualify?


In accordance with the Ontario Public Service Employment Screening Checks Policy, the successful candidate will be required to undergo Enhanced Security Screening, which will include:

• Criminal Record Check (CPIC)
• Credit Check

Technical Knowledge:

• you demonstrate knowledge of estate management practices related to funerals, burials, taxation and the disposition of estate assets in order to manage a caseload of estate trusts
• you have knowledge of the legal system, court procedures and practices
• you have knowledge of relevant legal and financial terminology
• your financial administration skills and knowledge of financial terminology enable you to effectively administer estate trusts
• you are able to interpret, apply and ensure compliance with relevant policies, procedures and legislation (e.g. Crown Administration of Estates Act, Estates Act, Family Law Act, Powers of Attorney Act)

Organizational, Analytical and Consultation Skills:

• your strong organizational skills enable you to manage multiple tasks with conflicting deadlines in a high volume environment
• you have analytical skills to assess written and numerical information
• you demonstrate consultation and conflict management skills to work effectively with public agencies and members of the general public

Computer Skills:

• you are proficient with a variety of common software programs (e.g. word processing, spreadsheet, databases)
• you are proficient with case management software (e.g. Trust Accounting Management System (TAMS), File Management System (FMS))

Salary Range: $1,156.93 - $1,447.55 per week

Additional information:

  • 1 Permanent - Full-Time, 595 Bay St, Toronto, Toronto Region, Enhanced – CPIC, Credit Check



  • In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.

    You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)

    A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.

Please apply online, only, by Monday, October 16, 2017, by visiting and entering Job ID 112110 in the Job ID search field. Please follow the instructions to submit your application. Faxes are not being accepted at this time.

If you require accommodation in order to participate in the recruitment process, please contact us at to provide your contact information. Recruitment Services staff will contact you within 48 hours. Only those applicants selected for an interview will be contacted.

The Ontario Public Service is an inclusive employer. Accommodation will be provided in accordance with Ontario's Human Rights Code. network