Legal Assistant, Wills & Estates

November 22 2022
Industries Legal
Categories Real Estate
Toronto, ON

Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo, deliver consistent results, uncompromising quality and value to our clients. Our global presence is renowned with over 20,000 individuals in more than 200 offices across 80 countries. Dentons Canada is committed to its people and communities, and is consistently recognized as an employer of choice, having received Canada’s Top Employers for Young People (2022), Canada’s Best Diversity Employers (2022); Mansfield Rule 4.0+ Certification; Chambers Diversity & Inclusion Awards, North America 2021; Canada Law Awards for Pro Bono Initiative of the Year 2021.

POSITION SUMMARY

Our Toronto office is seeking an experienced Legal Assistant to support our Wills, Estates and Charities team. In this role, you will work as part of a team dedicated to drafting, executing and archiving in a timely manner Will, power of attorney, trust, estate administration and related documentation for a range of clients including business owners, professionals and high net worth individuals.

The successful candidate will be organized, discreet, detail-oriented, and have a client-first approach to work. In addition, the successful applicant must be team-oriented and accustomed to working as a work team with other assistants. Generally, the hours of work are from 9:00 a.m. to 5:00 p.m. with some flexibility required to meet client needs; pre-authorized overtime may be required.

RESPONSIBILITIES

  • Delivering detailed and complex Canadian Will, power of attorney, trust and estate administration services
  • Implementing various planning and administration strategies to deliver on clients’ personal and business needs including mitigation of risk
  • Drafting a range of documents, forms, correspondence and reporting letters for review by the firm’s lawyers
  • Ensuring that documents and procedures are completed in a timely manner, including: forwarding draft documents to clients for review; following up with clients for outstanding information; scheduling client meetings; acting as witness to client documents; and communication with the estate courts in connection with ongoing matters
  • Completing legal administrative tasks including initiating conflicts checks and overseeing file openings, billing and document production
  • Ensuring that the firm’s lawyers are at all times advised of client-related issues, which may come to your attention
  • Using technology and digital initiatives to enhance the client experience, including Zoom and Teams
  • Effectively using software such as Word, Excel, PowerPoint, Outlook, iManage, inTapp Time and Emergent’s planning and estate modules
  • Reviewing your work for quality, accuracy, and relevance
  • Staying abreast of changes in Will, power of attorney, trust and estate law, as well as related regulation and policy
  • Assisting with regular review and updating of precedent materials
  • Any other related duties, as required.


REQUIREMENTS

  • Comprehensive knowledge of Ontario Will, power of attorney, trust and estate law as evidenced by at least five (5) years of relevant full-time work experience
  • Law Clerk Diploma and/or University Degree considered an asset
  • Analytical and problem solving skills within a fast-paced environment
  • Ability to locate and research information efficiently, to use it effectively, and to evaluate the quality of the information
  • Excellent English verbal and written communication skills, including the ability to relate to people at all levels
  • Excellent data analytic skills and reporting abilities
  • Ability to effectively prioritize and organize tasks
  • Ability to work both independently and as part of a team
  • The ability to multi-task, proactively resolve any issues that arise, and work effectively under pressure in order to meet deadlines
  • Demonstrated commitment to privacy and ethical conduct.


WHAT WE OFFER

  • Competitive salary and benefits package
  • Generous allowance of flex and vacation days
  • RRSP matching program upon completion of the probationary period
  • Opportunities for professional growth
  • A flexible and positive work environment

Equal Opportunity Statement

At Dentons Canada, inclusion, diversity and equity (ID&E) are not just ancillary values, they are foundational to our business. We believe that ID&E is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to ID&E, we have been recognized as one of Canada’s Best Diversity Employer’s for 12 consecutive years (2011-2022), as well as one of Canada’s Top Employers for Young People (2022) for the fifth time.

Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.

We are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.

Apply now!

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