Library, Information Services & Knowledge Management Coordinator

June 13 2024
Industries Legal
Categories Management, Administration,
Toronto, ON • Full time

Our Coordinator role is a fabulous opportunity for a recent grad looking to enter the world of corporate librarianship! Our hiring manager is a fantastic mentor and teacher, and we have a wonderful Library, Information Services and Knowledge Management team – they’re supportive, thoughtful and collaborative - come join us!

The successful candidate will perform administrative tasks, including invoice management, budget maintenance, data tracking, and meeting coordination. This role will also involve some project coordination support.

Join the ranks of Stikeman Elliott, one of the most distinguished and respected corporate law firms in Canada. Our Toronto office is located in the heart of the financial district, with prime access to public transit and also supports hybrid work arrangements. As winners of the ‘Best Employers in Canada’ award for the past 15 years and counting, Stikeman Elliott is a great place to grow your career!

Key Responsibilities:

Library & Information Services:

  • Supports the Library & Information Services Manager in the management of Library expenses including:
    • Invoice management
    • Tracking monthly detailed Library expenses against the budget
    • Acting as the liaison between the Library and the Accounting Department
  • Organizes and updates the Library’s contracts and renewals
  • Assists with the production of Library reports, surveys and presentations including charts and spreadsheets
  • Manages the compilation and collation of library data
  • Maintains loose-leaf services
  • Creates and updates marketing materials for the Library and Knowledge Management (KM) teams
  • Provides assistance in the development and management of Library projects
  • Acts as backup for select library technicians’ tasks

Knowledge Management:

  • Coordinates meetings both internal and external as well as local and across offices
  • Provides project assistance and support where needed (for example by becoming part of a test or pilot team for short periods)
  • Provides administrative support in the development of process maps, reports, presentations and promotional materials
  • Provides administrative support in vendor contract processes using Litera Compare and DocuSign, and organizes and updates vendor contracts and renewals using OneLog
  • Processes invoices for the Toronto KM program and assists with budget management and expense tracking
  • Performs data entry in relation to certain discrete KM projects

Knowledge, Experience, Skills & Abilities:

  • Undergraduate degree or Library and Information Technician diploma a strong asset
  • MS Office Suite including MS Excel, MS Visio, MS Project
  • Library software (an asset): InMagicGenie, OneLog
  • Excellent attention to detail
  • Superior organizational skills
  • Excellent project management skills
  • Strong customer service skills
  • Ability to work well independently and as a team member

Stikeman Elliott is committed to accommodating people with disabilities as part of our hiring process. If you have special requirements, please advise Human Resources during the recruitment process.

We thank all applicants however, only applicants selected for an interview will be contacted.

Please Note: Our firm has a COVID-19 Vaccination Policy which requires all firm members to be fully vaccinated with a Health Canada approved COVID-19 vaccine. You will not be asked to disclose your vaccination status during the interview process. If you are offered employment, you will find a vaccination clause in your offer of employment providing that prior to commencing any employment with the Firm, you must be fully vaccinated for COVID-19 and provide proof of a Health Canada approved COVID-19 vaccination. The Firm will make reasonable accommodation efforts if you cannot be vaccinated due to medical, religious, or other grounds to the extent protected by applicable human rights legislation.

Apply now!

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