Reporting to the Manager, Legal Support Services, the legal assistant will provide administrative support to the lawyers of the team he/she will be assigned to and occasionally to other professionals with regard to the team’s files. The successful candidate will act as a collaborator, proactively focusing on keeping records up-to-date and staying well informed on current affairs to support the department's activities, as well as providing impeccable client service.
• Format, transcribe, revise and participate in the drafting of various administrative and legal documents in French and English;
• Assist professionals in tracking incoming and outgoing communications by phone, email and regular mail;
• Open files;
• Maintain files in paper and electronic formats and take care of daily filing;
• Ensure follow-ups of files with team members;
• Participate in the preparation of closing books for transactions;
• Organize meetings and coordinate all aspects of meetings when requested;
• Manage lawyers’ agendas when requested;
• Record time entries;
• Prepare and submit lawyers' expense accounts;
• Make travel arrangements (transportation, hotels) when requested;
• Perform any other tasks assigned.
• Diploma of professional or college studies in office automation, with a major in law, or any other diploma combined with relevant work experience;
• Five (5) years’ experience in a similar position at a professional services firm.
• Proven knowledge of Commercial Law;
• Excellent knowledge of the Microsoft Office suite tools (Word, Excel and PowerPoint);
• Fluency in French and English, both oral and written;
• Ability to manage multiple files simultaneously and to work under pressure;
• Highly organized with attention to detail and ability to prioritize;
• Autonomous, versatile and flexible;
• Team player
• High level of discretion.
Workplace: Montréal (Downtown)
Contract Type: Permanent Position – Full-time
Schedule: Monday to Friday, 9 a.m. to 5 p.m. (33.75-hour workweek)
Equal Opportunity Statement
Inclusion and diversity (I&D) are fundamental to who we are at Dentons Canada and essential to the success and strength of our firm. Our forward-thinking, inclusive culture promotes and supports the professional development of our diverse talent, the leading services we offer to our clients, and positive social change. As a testament to our commitment to I&D, we are recognized as one of Canada’s Best Diversity Employer’s for 11 consecutive years (2011-2021) and one of Canada’s Top Employers for Young People (2021) for the fourth time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.
To support and embrace your diverse skillsets, talents and experiences, we are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at firstname.lastname@example.org.