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Legal Office Agent

July 26 2019
Industries Bank, Insurance, Financial services
Categories Legal, Paralegal, Administrative, Clerical, Professionals, Support staff, Administrative assistant, Secretary
Montreal, QC

The holder of a legal office job performs administrative and technical work necessary for the proper functioning of the Directorates, Legal Affairs and Governance ("DAJG") and Legal Affairs, Specialized Loans and Investments ("DAJPSI") and of IQ ("IQ") Legal Affairs Regional Funding.

Main responsibilities:

Write loan guarantee offers and loan offers and complete the information in the various computer systems when required. Prepare legal acts or other ancillary documents (legal requirements, confidentiality agreements, etc.) and perform various tasks necessary to take security (prepare and publish mortgages and ancillary documents, receipts, agreements between creditors, agreements between shareholders, bonds , shareholder commitments, management certificates, corporate opinions, etc.).

Participate in the organization of the meetings of the Board of Directors of IQ ("IQ") and its committees, as well as those of certain subsidiaries, and participate in the preparation of related documents, including the agenda and the minutes. Under the supervision of the Director, DAJG, the Director, DAJPSI, or the legal profession, send and write various written communications to IQ's Board members, IQ-appointed Directors and other internal and external stakeholders such as: IQ clients, sureties, and external firms. Participate in updating the corporate books of IQ and certain subsidiaries.

Make current and annual update statements on the Registraire des entreprises du Québec. Assist the vice-presidents in the follow-up of IQ's access to information requests and in the drafting of responses to them within the prescribed deadlines. Search public records such as the Registraire des entreprises du Québec, the Register of Personal and Movable Real Rights (RDPRM), SOQUIJ, the plumitifs, etc. Prepare, under the supervision of a lawyer, various legal acts, certificates, forms, written resolutions, letters, confidentiality agreements, and ancillary documents.

Prepare and send instructions to external law firms. Organize financial intervention files and follow up on the signing of relevant documents by various stakeholders. Process the corporate and administrative demands of certain IQQIQ subsidiaries. Receive phone calls from colleagues and external professionals, identify their needs and direct calls to managers, lawyers or technicians in charge. Identify and coordinate the various corporate, administrative and legal documents for an efficient and fast management of the legal files (disbursements in trust, letter of instructions to the notary, powers of attorney, transfer of rank).

Coordinate the corporate governance files including the annual declaration and the declaration of new employees relating to the code of ethics, the specifications of the directors appointed by IQIQ. Maintain certain records, including the embargoed securities register. Validate the veracity of corporate information of corporate clients and suppliers and ensure that information is completed and validated in internal IT systems. Contribute to the management of time and activities of team members. Process any request from the Director, DAJG or Director, DAJPSI.

Find information and prepare reports. Perform corporate and administrative tasks such as preparing administrative acts, carrying out administrative follow-ups, formatting documents, etc. Process requests for administrative acts and expense accounts for the VPAJSS. Keep and follow legal and other legal documents. Perform validation and review of the various documents produced by the VPAJSS. Keep records, filing and archiving.

Specific qualifications required:

  • Have a high school diploma, a professional studies diploma or a certificate of college studies specializing in legal / legal secretarial services.
  • Have a minimum of three years of experience in the legal affairs field.

General profile sought:

  • Possess the relational skills retained for office staff or demonstrate the potential to acquire them, namely:
  • Respect the ethics and values ​​of the Society
  • Be customer oriented
  • Maintain good relations with colleagues
  • Be independent
  • Know how to manage your time
  • Know how to be organized and be proactive
  • To know how to adapt to urgent situations
  • Act responsibly

Working conditions :

Comprehensive range of benefits including a defined benefit pension plan.


External candidates must submit their resumes on our careers website:

Investissement Québec subscribes to the principles of equal access to employment and invites women, members of visible minorities and ethnic minorities, persons with disabilities and Aboriginals to apply.

The masculine is used for the purpose of lightening the text only.

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