Real Estate Transaction Coordinator

November 28 2021
Industries Real Estate
Categories Legal, Paralegal, Administrative, Clerical, Commercial, Corporate, Business, Real Estate, Management, Administration, Real Estate, Property Management, Real Estate, Administrative assistant, Sales Support
Saint-Laurent, QC


If you are interested in advancing your career, while making a measurable contribution to a dynamic, fast growing Canadian company in the real estate sector, then take the time to consider this opportunity in the position of:


As the ideal candidate you possess a minimum of 3 to 5 years of experience in a Transaction Support / Coordinator role for a large-scale real estate development company. You have proven skills in the providing support to senior managers and a busy sales office. You possess all the core competencies to perform this role as well as being able to multi-task and manage your time effectively.

The responsibilities include but are not limited to:

  • Oversee all administrative aspects of the transactions from initial contract to executed purchase agreement.
  • Oversee all administrative aspects of the landlord's rental transaction from initial lease
  • Provide proactive weekly feedback to management team and the internal marketing team regarding all post sales and post closing activities  
  • Input necessary sales related information in the company database
  • Submittal of necessary documentation to sales, marketing, and management teams
  • Input all necessary information into client database and transactions management systems.
  • Coordinate all aspects of company residential sales and leasing transactions from executed purchase agreement or leasing agreement to closing
  • Coordinate title/escrow, mortgage loan and appraisal processes
  • Coordinate inspections, assist in negotiations regarding repairs and coordinate completion of repairs
  • Regularly update and maintain communications with clients, tenants' agents, title officers, lenders, notary etc.
  • Coordinate inspections, moving / possession schedules between the client and the construction team
  • Schedule, coordinate closing process
  • Input all client information into client database system


  • 3 to 5 years of experience in a similar role in fast moving environment.
  • CEGEP diploma/certificate or postsecondary education.
  •  Excellent communication skills both verbal and written in French and English.
  • Motivated, resourceful, autonomous and able to work under pressure while respecting established deadlines.
  • Attentive to details combined with the ability to multi task.
  • Excellent organizational and time management skills.
  • Working knowledge of Excel, Word, and PowerPoint.
  • Teamwork oriented with excellent communication skills.
  • Places great importance on the confidentiality aspect of this position.

We offer a competitive salary and complete medical/dental benefits.

If you are looking for; a position that will challenge your skills and experience; an environment that nurtures teamwork and rewards performance; a ground floor opportunity with personal and professional growth potential, then we want to talk to you.

Please send your resume accompanied by a presentation letter to: ****@*******.**. We thank you for your application. However only the candidates retained for an interview will be contacted.

Apply now! network