Conveyancing Administrator, StreetSide

Job summary

The Conveyancing Administrator processes sales offers, coordinates closings, and maintains accurate records while providing administrative support to the business unit. They liaise with legal counsel and internal teams to ensure the timely and accurate completion of all sales and closing requirements.

Job details

Title: Conveyancing Administrator Location: One Dr. David Friesen Drive, Winnipeg (Sage Creek) At StreetSide, our people make the difference. We offer an exciting place to build your career with competitive compensation and benefit packages, company matching RRSP/DPSP program, employee home purchase program and employee discounts. Job Overview Reporting to the Vice-President, as the Conveyancing Administrator you process sales offers, coordinate closings, maintain accurate records, prepare reports, and provide administrative support to the business unit. You work with management, legal counsel, conveyancing parties, internal teams, and external stakeholders to support timely and accurate completion of sales and closing requirements. Your day-to-day responsibilities will include: * Reviewing and processing sales offers, commission statements, receivables, acceptance dates, condition removals, NewStar entries, and distribute documents to all conveyancing parties. * Liaising with legal to prepare, process and execute statement of adjustments and all closing documents. * Coordinating execution of all legal documents related to the sale and closing, and coordinating key transfer with legal. * Processing, tracking and reporting land purchase agreements and closing documents. * Coordinating FINTRAC and brokerage compliance administration and document submissions. * Preparing and distributing correspondence, reports, spreadsheets and other documentation for possession and warranty administration. * Coordinating condominium disclosure statements and property tax adjustments and receivables. * Completing occupancy licensing agreements. * Completing data entry for reporting sales, possessions, and inventory. * Assisting management with reporting, general administration and assisting team with event planning. As our ideal candidate, you are… * Organized; you effectively manage your time while balancing multiple priorities. * A strong communicator; you clearly express your thoughts in conversation and in written communication.\ * An active listener; you seek to understand and listen to others in a non-judgmental way. * Detail oriented; you focus on detailed accuracy when dealing with a high volume of work.\ * A team player; you contribute as a team member and share equally in the exchange of ideas, concepts and process outcomes. Essential Requirements * Diploma or certificate in administration, Legal, Finance or related field. * Minimum 3 years of experience in related or comparable roles. * Previous experience administering legal documentation. * Satisfactory verification of criminal record check. * Proficient in all areas of Microsoft Office Programs (Outlook, Word, SharePoint, PowerPoint, Teams and Excel) and NewStar. Preferred Qualifications * Experience utilizing accounting and other enterprise software is preferred. * Previous experience in the Real Estate, Finance, Legal and/or Home Building industry is preferred. What We Value * Creating trusting and successful working relationships. * Staying current with technical job skills. * Cooperating with team members in an open, supportive and respectful manner. * Setting clear, measurable and achievable goals. * Taking responsibilities for the outcomes of decisions and actions. Working Conditions You primarily work in an office setting during regular business hours. Overtime may occasionally be required. About Us StreetSide is the multi-family division of Qualico and has developed apartment style, town home style, detached houses and luxury condominiums throughout Western Canada with projects ranging from innovative urban development to historic retrofits. StreetSide operates in Winnipeg, Edmonton, Calgary and Vancouver. To learn more, click here [https://www.qualico.com/our-company/qualico-business-units]. Qualico welcomes applications from people with disabilities. Accommodations are available upon request during the assessment and selection process. Candidates being considered will be contacted. We thank you for your interest. Join our Talent Community [https://workforcenow.adp.com/jobs/apply/posting.html?client=Qualico&ccId=19000101_000001&type=MP&lang=en_CA] to stay up to date on job opportunities and to find out why we have the best reason to come to work every day. Closing Date: October 2, 2026 #streetsidedevelopmentswinnipeg

What you’ll do

The Conveyancing Administrator processes sales offers, coordinates closings, and maintains accurate records while providing administrative support to the business unit. They liaise with legal counsel and internal teams to ensure the timely and accurate completion of all sales and closing requirements.

Requirements

Candidates must have a diploma or certificate in administration, legal, or finance, along with at least 3 years of relevant experience. Proficiency in Microsoft Office and NewStar, as well as experience administering legal documentation, is required.

Benefits

• Competitive compensation • Benefit packages • Company matching RRSP/DPSP program • Employee home purchase program • Employee discounts

Listed skills

• Time management · Preferred
• Administrative Support · Preferred
• Detail-oriented · Preferred
• Teams · Preferred
• Microsoft Excel · Preferred
• SharePoint · Preferred
• Communication · Preferred
• Reporting · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Conveyancing
• Legal documentation
• Administrative support
• Data entry
• Reporting
• Microsoft Office
• Outlook
• Word
• SharePoint
• PowerPoint
• Teams
• Excel
• NewStar
• Communication
• Time management
• Detail oriented
• Report Writing
• Sales Reporting
• Administrative Support
• Microsoft Excel
• Accounts Receivable
• Accounting
• Brokerage
• Management
• Spreadsheets
• Event Planning
• Data Entry
• Finance
• Sales
• Innovation
• Licensing
• Microsoft Outlook
• Microsoft PowerPoint
• Property Tax
• Real Estate Finance
• Microsoft SharePoint
• Writing
• Enterprise Application Software
• Balancing (Ledger/Billing)
• Detail Oriented

Job areas

• Administrative
• Legal
• Finance & Accounting
• Construction
• Conveyancing Assistant
• Contracts Administrator
• Buyers
• Purchasing Agents, Except Wholesale, Retail, and Farm Products
• Buyers and Purchasing Agents