Real Estate Law Clerk

Job summary

Manage Ontario residential and commercial real estate files from opening through closing, including purchases, sales, refinances, and title transfers. Prepare closing documents, coordinate with clients and transaction partners, monitor deadlines and requirements, support electronic registrations, and help resolve issues.

Job details

About Zubic Law At Zubic Law, we believe every real estate transaction deserves exceptional service, clear communication, and a team that genuinely cares. We provide real estate legal services across Ontario and Alberta, working closely with clients, mortgage brokers, lenders, and real estate professionals to make every closing as smooth and stress-free as possible. As our Ontario practice continues to grow, we're looking for an experienced Real Estate Clerk to join our team on a contract basis. This is a hybrid or remote opportunity based out of our Niagara Falls office. We're looking for someone who takes pride in their work, is highly organized, enjoys working with people, and shares our commitment to delivering an outstanding client experience. The Opportunity You'll support and manage Ontario residential & commercial real estate files from opening through closing, working closely with our lawyer and legal team while serving as an important point of contact for clients and industry partners. This role is ideal for an experienced real estate clerk who is comfortable working independently, understands the Ontario real estate closing process, and enjoys being part of a collaborative team. What You'll Do Manage residential real estate files from opening through closing Handle purchases, sales, refinances, transfers, and related real estate transactions Prepare and organize closing documentation Communicate with clients, lenders, mortgage brokers, REALTORS®, and other professionals throughout the closing process Review agreements, title documents, mortgage instructions, and other relevant documentation Prepare statements of adjustments, trust documents, reporting documentation, and other closing materials Coordinate with Teranet/Teraview, title insurers, lenders, and other closing partners Monitor closing dates, deadlines, undertakings, and outstanding requirements Ensure lender and transaction requirements are satisfied prior to closing Maintain accurate and organized electronic files Assist with electronic registrations and closing procedures Provide timely, professional, and friendly communication to clients and referral partners Identify potential issues early and work with the legal team to resolve them Contribute ideas and feedback to improve our systems and processes as we continue to grow What We're Looking For Previous experience as an Ontario residential real estate clerk Strong understanding of the Ontario real estate closing process Experience handling files independently from opening through closing Familiarity with Teranet/Teraview and electronic registrations Experience with purchases, sales, refinances, and title transfers Strong organizational skills and exceptional attention to detail Excellent written and verbal communication skills Ability to manage multiple files and competing deadlines A proactive, solutions-focused mindset Comfortable working independently in a hybrid environment Strong computer skills and confidence using modern legal technology Someone who takes pride in providing an exceptional client experience A team player who is willing to jump in, help where needed, and contribute to a growing practice Contract Details Contract position Based in Niagara Falls, Ontario Hybrid work arrangement Flexible schedule Competitive compensation based on experience Opportunity for ongoing work as our Ontario practice continues to grow Why Join Zubic Law? We're building more than a law firm. We're building trusted relationships. At Zubic Law, we believe in supporting one another, embracing technology, improving how we work, and creating an experience that clients and referral partners remember for all the right reasons. You'll be joining a growing team where your work matters, your ideas are valued, and client service is at the centre of what we do. If you're an experienced Ontario real estate clerk who values professionalism, teamwork, organization, and exceptional service, we'd love to hear from you.

What you’ll do

Manage Ontario residential and commercial real estate files from opening through closing, including purchases, sales, refinances, and title transfers. Prepare closing documents, coordinate with clients and transaction partners, monitor deadlines and requirements, support electronic registrations, and help resolve issues.

Requirements

Candidates should have experience as an Ontario residential real estate clerk, understand the closing process, and be able to manage files independently from opening through closing. Strong organization, attention to detail, communication, deadline management, Teranet/Teraview familiarity, and confidence with legal technology are expected.

Benefits

• Flexible Schedule
• Competitive Compensation
• Opportunity for Ongoing Work

Listed skills

• Problem solving · Preferred
• Attention to detail · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Ontario Residential Real Estate
• Commercial Real Estate
• Real Estate Closing Process
• File Management
• Teranet/Teraview
• Electronic Registrations
• Closing Documentation
• Title Document Review
• Mortgage Instructions
• Statements of Adjustments
• Trust Documents
• Client Communication
• Deadline Management
• Attention to Detail
• Legal Technology
• Problem Solving

Job areas

• Legal
• Customer Service & Support
• Administrative