Legal Assistant – Property Law

Are you looking to grow your career in a structured legal environment where your administrative expertise directly supports the successful management of real estate law matters? This permanent opportunity offers diverse responsibilities, a flexible schedule, competitive benefits, ongoing training, and an environment that encourages professional growth.

What is in it for you:

• Competitive salary of 70K-80K. • Permanent full-time position, 35 hours per week. • Flexible start time between 8:30 am and 9:00 am. • Four days per week in the office starting in September. • Three weeks of vacation starting in your first year. • Comprehensive group benefits from day one, including dental, vision, and mental health coverage of up to $3,000. • Employer-paid family coverage. • 2% RRSP contribution after one year of service. • $750 annual wellness allowance (fitness equipment, Apple Watch, etc.). • $700 annual training budget plus four in-person training days. • Opportunities to participate in internal committees and professional development initiatives.

Responsibilities:

• Provide administrative and legal secretarial support to real estate law professionals. • Review, edit, format, and transcribe a variety of legal documents. • Compare documents using Litera Compare. • Update client lists. • Perform photocopying, printing, and document scanning. • Monitor internal and external calls and initiate conference calls as required. • Manage lawyers' calendars and email correspondence. • Open new files and ensure ongoing administrative follow-up. • Enter and update information in OnePlace. • Coordinate travel arrangements and book hotels, restaurants, vehicles, and meeting rooms. • Organize meetings, videoconferences, and client meetings, including catering arrangements. • Prepare conflict search requests and follow up as required. • Perform daily time-entry follow-up, as well as weekly and monthly reviews. • Prepare monthly billing. • Prepare expense reports, cheque requests, and trust account bank transfer requests. • Prepare presentation materials as required. • Maintain filing, reminder, and records management systems. • Collaborate with other legal professionals, legal assistants, students, and articling students as required. • Commission affidavits and administer oaths for lawyers and clients.

What you will need to succeed:

• Diploma in Legal Secretarial Studies or an equivalent qualification. • 7 years of experience in a private law firm supporting one or more legal professionals, ideally including a partner. • Bilingual in English and French to support clients in both languages. • Excellent verbal and written communication skills. • Knowledge of legal procedures and practices. • Proficiency with Microsoft Office and standard office software. • Strong organizational skills with the ability to manage multiple priorities. • Ability to work independently with minimal supervision. • Strong team player. • Exceptional attention to detail.

Why Recruit Action?

Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach. As part of the screening process, some applications may be reviewed using artificial intelligence tools. Only candidates who meet the hiring criteria will be contacted.