We have an exciting opportunity to join our General Counsel’s team!

Stikeman Elliott is one of Canada’s leading business law firms. The Coordinator, General Counsel’s Office plays a key role in supporting the Associate General Counsel and Corporate Secretary across a wide range of administrative, legal, executive, and operational activities. The position has a focus on governance work and works closely with senior leaders to provide administrative support to the Partnership Board, the Executive Committee and the Firm Partners’ Meetings.

This role is ideal for a highly organized, proactive professional who enjoys coordinating complex processes and solving problems. The successful candidate is a critical thinker with excellent judgment, strong attention to detail, and the ability to anticipate needs and manage competing priorities in a fast-paced professional services environment.

Kep Responsibilities:

Partner Meetings, Committee Meetings & Governance Coordination

• Supports meeting logistics and scheduling of quarterly committee meetings, Annual Partner Meeting, November Firm-wide Partner Meeting, training sessions, and more
• For the Partnership Board, coordinates and implements the annual meeting schedule, reporting schedule and deadlines, planning calendar, meeting agendas, and hotel accommodations
• For the Annual Partner Meeting, maintains a project plan and budget, tracks registrations, and maintains the SharePoint site
• Supports the Professionalism & Ethics and Claims & Risk Committees by coordinating quarterly meetings, maintaining claims records and key documentation, and assisting with the delivery of training programs
• Maintains governance records and documentation, ensuring records are organized and accurate

Document & Contract Management

• Drafts, reviews, edits, and formats a variety of governance, regulatory, and business documents  
• Manages the repositories and assists with tracking of various firm level contracts
• Prepares memos for Outside Counsel Guideline packages

Regulatory Compliance

• Coordinates the Firm's regulatory and compliance obligations by coordinating filings, preparing responses to information requests, maintaining records, and liaising with regulatory bodies, government agencies, and external stakeholders
• Manages the firm-wide Annual Compliance Disclosure Process

Projects, Programs, Events and Policies

1. Coordinates the annual review and maintenance of Firm policies, ensuring documentation is current and appropriately communicated
2. Tracks and maintains documentation for external directorships, charitable sponsorships and investments
3. Tracks and compiles reports for Corporate Social Responsibility Program
4. Key contributor in the planning and execution of the Firm’s Partnership Board Election Process
5. Develops partner compensation calendar and coordinates printing and distribution of all materials

General Administrative Support

• Provides administrative support on a wide range of administrative, executive, and operational-related activities such as, calendar & email management, meeting planning & coordination, file & document management, cyclical activities and task management
• Coordinates boardroom set-up including food/beverage requirements for various meetings
• Coordinates materials to be distributed in advance of various meetings
• Prepares proxies and develops tracking sheets of attendees in person or by proxy
• Prepares shells of Minutes for various meetings
• Manages the SharePoint site and other repositories to track and file key documents
• Coordinates requisite signatures for Minutes and maintains official Minute record/archive

Knowledge and Experience, Skills & Abilities:

• Ideally 3+ years of experience in a Professional Services environment
• Undergraduate degree is required
• Advanced knowledge of Microsoft Office (Outlook, Word, Excel, and PowerPoint), DocuSign, and Adobe Acrobat
• Strong critical thinking and problem-solving skills 
• Strong organizational skills and ability to efficiently progress work to completion
• Strong attention to detail and commitment to producing high-quality work
• Able to adapt to changing technology in an environment of continuous learning
• Discrete with confidential information and communication
• Strong interpersonal skills, professional, and responsive

Salary Range (Toronto Only):

$55,000 - $65,000 annually. The posted salary range reflects the expected compensation for this role. Final offers are determined based on relevant skills, qualifications, and experience.

Stikeman Elliott is committed to accommodating people with disabilities as part of our hiring process. If you have special requirements, please advise Human Resources during the recruitment process.