Administrative Assistant
About the role
The Toronto, Ontario office of a global law firm is looking for an Administrative Assistant to support support a busy partner. This is a great position for someone with just 2-5 years of office support experience. It's an in-office position (not hybrid) and the hours are 9:00am to 5:00pm but the right candidate must be flexible for a little bit of (paid) OT, when needed. NOTE THAT THE SALARY INFORMATION PROVIDED IS IN CANADIAN DOLLARS, NOT U.S. DOLLARS.
Typical responsibilities include, but are not limited to, the following: Answer multiple phone lines and take messages. Maintain inboxes, calendars and address books. Maintain contacts and mailing lists. Coordinate travel arrangements. Create and release attorney time entries. Enter expenses and invoices. Prepare engagement letters and new client business memos. Document preparation, including revisions, PDF creation, redlines and saving to document management system. Complete the monthly client billing process, ensuring accuracy and timely submission. Basic functions such as printing, photocopying, scanning, and filing. Provide backup for other team members when necessary. Assist with special projects as needed.
Required Skills: Some post-secondary education. Two to five years of relevant administrative experience (preferably in a law firm or other professionals services setting such as financial or consulting). Comprehensive knowledge of Microsoft Office Suite and Adobe Acrobat. Willingness to learn and adapt to new software and programs as required. Superior organizational, follow-up, and trouble-shooting skills. Professional demeanor with excellent oral and written communication skills. Ability to take initiative, set priorities and multitask effectively.
About Gravity Staffing, Inc.
Attracting great people to better opportunities.
At Gravity Staffing, client service is paramount. We go above and beyond to ensure your success, whether you’re a firm who needs excellent employees, a talented professional who needs a fulfilling position, or a company looking to save costs by outsourcing your payrolling function. Our process goes beyond surface level impressions, digging deeper to gain insight into the intricacies of an organization's culture and subculture. From there, we match talent and personality to ensure the best fit imaginable.
Gravity Staffing will change the way you view the workforce recruiting process.
We’re different because…
• Our 24/7 mentality means we’re always accessible for needs and feedback—and always ready to move quickly • We combine analytics with insight • We are driven to be the very best in our industry
Our philosophy:
A true partnership centers around superior client service. From our responsiveness, our expertise, and the way we handle situations with care—you’ll notice our difference.
Our people:
As a recruiter with a J.D., our Managing Partner, Blaire Anderson, combines a unique understanding of the corporate culture with insight into people and supreme dedication to her clients’ success.
Similar Jobs
Administrative Assistant
About the role
The Toronto, Ontario office of a global law firm is looking for an Administrative Assistant to support support a busy partner. This is a great position for someone with just 2-5 years of office support experience. It's an in-office position (not hybrid) and the hours are 9:00am to 5:00pm but the right candidate must be flexible for a little bit of (paid) OT, when needed. NOTE THAT THE SALARY INFORMATION PROVIDED IS IN CANADIAN DOLLARS, NOT U.S. DOLLARS.
Typical responsibilities include, but are not limited to, the following: Answer multiple phone lines and take messages. Maintain inboxes, calendars and address books. Maintain contacts and mailing lists. Coordinate travel arrangements. Create and release attorney time entries. Enter expenses and invoices. Prepare engagement letters and new client business memos. Document preparation, including revisions, PDF creation, redlines and saving to document management system. Complete the monthly client billing process, ensuring accuracy and timely submission. Basic functions such as printing, photocopying, scanning, and filing. Provide backup for other team members when necessary. Assist with special projects as needed.
Required Skills: Some post-secondary education. Two to five years of relevant administrative experience (preferably in a law firm or other professionals services setting such as financial or consulting). Comprehensive knowledge of Microsoft Office Suite and Adobe Acrobat. Willingness to learn and adapt to new software and programs as required. Superior organizational, follow-up, and trouble-shooting skills. Professional demeanor with excellent oral and written communication skills. Ability to take initiative, set priorities and multitask effectively.
About Gravity Staffing, Inc.
Attracting great people to better opportunities.
At Gravity Staffing, client service is paramount. We go above and beyond to ensure your success, whether you’re a firm who needs excellent employees, a talented professional who needs a fulfilling position, or a company looking to save costs by outsourcing your payrolling function. Our process goes beyond surface level impressions, digging deeper to gain insight into the intricacies of an organization's culture and subculture. From there, we match talent and personality to ensure the best fit imaginable.
Gravity Staffing will change the way you view the workforce recruiting process.
We’re different because…
• Our 24/7 mentality means we’re always accessible for needs and feedback—and always ready to move quickly • We combine analytics with insight • We are driven to be the very best in our industry
Our philosophy:
A true partnership centers around superior client service. From our responsiveness, our expertise, and the way we handle situations with care—you’ll notice our difference.
Our people:
As a recruiter with a J.D., our Managing Partner, Blaire Anderson, combines a unique understanding of the corporate culture with insight into people and supreme dedication to her clients’ success.