Trademark Legal Administrative Assistant

Some legal roles ask you to keep up. This one lets you get ahead. Our industry-leading Client is adding a skilled Trademark Legal Administrative Assistant to a respected intellectual property team where precision, initiative, and collaboration are genuinely valued. You'll enjoy the flexibility of a hybrid schedule, competitive compensation, exceptional benefits, and the support of colleagues who know great work is a team effort. If you're looking for a firm where your experience is trusted, your ideas are welcomed, and your career can continue to grow, this is an opportunity worth exploring. Apply now!

Key Responsibilities Preparing, amending, and attending to electronic filings and prosecution of Canadian domestic and Madrid Designations in Canada and related reports; experience filing Madrid Protocol applications would be an asset. Preparing and filing correspondence and related documents with the Canadian Intellectual Property Office (CIPO) and World Intellectual Property Office (WIPO). Monitoring deadlines, sending reminders and assisting with the preparation and filing of reports and correspondence to clients, foreign associates, and others as required, and assisting in preparation of responses to deadlines. Preparing dockets and accounts for approval. Must be comfortable with numbers and possess a strong working proficiency with all accounting and billing procedures. Preparing routine correspondence, handling administrative tasks, and maintaining client contact information in our database. Prioritizing incoming work, following through on assignments and managing ongoing tasks. Implementing and maintaining practice management systems on behalf of busy professionals. Opening, closing and maintaining files. Other duties as required.

Qualifications Must be a graduate of a recognized Legal Secretarial or Law Clerk Program. 5+ years’ experience as a Legal Administrative Assistant with proficient experience and knowledge in Intellectual Property/Trademarks. Working knowledge of Inprotech, CIPO’s and WIPO’s online systems would be an asset. Excellent oral and written communication skills, proofreading abilities and attention to detail. Ability to deal with pressure in a calm manner, as well as changing priorities whilst multi-tasking. Open to receiving instructions and constructive feedback, as well as learning and employing new concepts and work styles. Ability to excel in a deadline-driven environment and to communicate in a professional, efficient manner with clients and external contacts as well as internally throughout the firm. Ability to work independently, as well in a team, with minimum supervision when required. Excellent proficiency with Microsoft 365, Outlook, PowerPoint, Excel, Aderant, and knowledge of iManage or a similar document management system would be an asset.

To apply, please forward your resume to: Zaheeda Merali Manager – Executive Search at zaheeda@cartelinc.com