Job Opening Number: 107242

Job Requisition Number: 464

Number of Positions: 1

Job Type: Management and Administration

Job Code: Coordinator 5, 35

Department: LEGISLATIVE SERVICES

Division: Legal Services

Hiring Salary Range: $90,670.00 - $102,004.00 per annum

Job Grade: 5

Job Status and Duration: Full Time (FT), Regular (R)

Hours of Work: 35 Hour work week

Location: City Hall

Posting Date: 08/04/2026

Closing Date: 08/17/2026

Notice to Internal Applicants: To ensure your application is processed as internal, please submit your application using your City of Brampton work email address.

External and internal applicants are now being considered.

Job Summary

This position is responsible for performing independent legal work under the direction and guidance of the City Solicitor. This position coordinates and facilitates the daily workflow activities, processes and project initiatives relating to all matters at all levels of complexity within the development section. This position coordinates workflow and provides direction to the Law Clerks to maintain seamless and efficient operations to meet operational needs and corporate service standards. The duties include drafting and preparation of agreements, and other legal documents, including all documents necessary for the purchase and sale of Real Property. The level of responsibility includes handling confidential and sensitive information and demands a high level of performance where error has potential for significant legal, financial and reputational consequences. This position represents the Department at interdepartmental meetings, and deals with Managers and Directors of other City Departments.

Job Duties

Coordinator/Project Management Duties:

Coordinates and manages the workflow, activities, processes and project initiatives of the Development Group related to the legal aspects of the development process by: Managing intake of files and providing instruction, direction and assignment of files to the Law Clerks (and Legal Assistants) within Legal Services to meet operational needs and services standards. Reviewing incoming matters for legal compliance with legislative and corporate requirements and resolving outstanding issues with client groups, if necessary. Coordinating and directing the inter-departmental and external processing of all agreements. Monitoring the progress of all agreements and other approval requirements on an ongoing basis to ensure completion in an accurate and timely manner. Conducting weekly file update and coordination meetings with Legal Counsel and Law Clerks. Attending bi-weekly Team Meetings with Legal Counsel to ensure that legal considerations are taken into account at all stages of the development process. Reviewing legal aspects of Department Reports and providing feedback to Legal Counsel and the client groups as required. Attending meetings involving development/other matters with Legal Counsel, City staff and outside parties such as developers, land owners, and lawyers.

Legal Services And Process Administration

Preparation of Agreements based on approval, conditions and comments/input received from stakeholders. Reviewing and approving all other Agreements following completion, prior to solicitor review. Recommend continuous improvements, process reviews and changes to processes within Legal Services and client groups regarding the legal process. Research and recommend initiatives related to processing agreements. Coordinate regularly with other departments and required stakeholders to ensure feedback is collected for required legal documentation content. Provides instruction and guidance to legal support staff for the purpose of determining requirements and defining activities necessary to complete assignments. Keeps abreast of legal trends, monitors legal issues and provides recommendations on internal service improvement and legal documentation delivery.

Customer Service

Prioritize requests, coordinate with the appropriate stakeholders and respond to all internal/external legal enquiries accordingly. Provides Legal Counsel and senior staff with pertinent information related to the processing of current and/or completed development files including outstanding developer obligations to the City. Provides direction and instruction to Law Clerks on enquiries on legal matters. Build and maintain relationships with cross-functional departments, executives, senior management and foster and support intra-group co-ordination.

Legal Services Departmental Support

Participate in planning, coordinating and implementing department initiatives. Represent Legal Services in interdepartmental meetings and dealings with Managers and Directors of other City Departments. Provide mentorship and technical guidance to legal support staff. Provide support/backup to other Law Clerk(s) as necessary. Coordinate with Human Resources and other internal departments to assist with the on-boarding and off-boarding of staff and processing employee data changes. Assist with creating the Divisional Budget for Legal Services.

SELECTION CRITERIA

Education

Post-secondary Law Clerk diploma from an accredited Ontario College and/or minimum Associate Member of the Institute of Law Clerks of Ontario (ILCO), or equivalent.

Experience

Minimum 5 years’ experience in a legal environment, preferably in a municipal setting 2 years minimum supervisory or team lead/coordinator experience, or equivalent required Exposure to public sector setting an asset

Special Requirements

Practical knowledge of Municipal Government, and applicable Legislation including but not limited to the Planning Act, Municipal Act, 2001, Land Titles Act and Business Corporations Act and departmental and council guidelines/policies/by-laws considered an asset Strong Customer Service skills to handle enquiries and resolve issues in a professional and timely manner and ability to manage and direct calls in a prioritized manner Detail oriented, well organized, and able to manage time and multi-task to accomplish a variety of tasks, sometimes with conflicting priorities and timelines Strong communication and organizational skills to interface with internal/external clients, courier services, consultants and vendors to plan, coordinate community/city events or functions Good analytical skills for complex problem solving; Computer proficiency including but not limited to: Microsoft office/software: Proficiency in Teraview (Electronic Registration System). PeopleSoft (HRMS) system is considered an asset Familiarity with legal research databases including but not limited to the following: LexisNexis (Quicklaw), Westlaw and CanLii.

Mandatory Requirements

Have a general knowledge of the law, practice and procedures involved within a particular field of specialization, to the standard of a certified professional Law Clerk.

Additional Information

Interview: Our recruitment process may be completed with video conference technology.

Various tests and/or exams may be administered as part of the selection criteria. As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation. Any changes affecting this position will be communicated as information becomes available.

If this opportunity matches your interest and experience, please apply online by clicking the apply now button by (08/17/2026) and complete the attached questionnaire.

We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process, applicants will be invited to complete a self identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

The City of Brampton uses email to communicate with applicants for open job competitions. It is the applicant's responsibility to include an updated email address that is checked daily and accepts emails from unknown users. Time sensitive correspondence is sent via email (i.e. testing bookings, interview dates) and it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the employment opportunity and your application will be removed from the competition.

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