Legal Assistant - Real Estate

Sullivan Mahoney LLP is the largest law firm in Niagara, providing a full range of legal services to our diverse client base.

We have earned an unsurpassed reputation for impeccable service, thorough and pragmatic legal advice and complete commitment to our clients. Our lawyers are knowledgeable and dedicated to to their professional development in order to best serve our clients' needs.

Not only are we committed to our clients, but also to our communities. We give back through charitable donations, fundraisers and sponsorships.

The salary range for the position of Legal Assistant is $45,000 - $60,000 annually. This position will be located at our Niagara Falls Office.

The Legal Assistant role supports the day-to-day activities of lawyers within the real estate law practice group. This role is responsible for document preparation and general practice administration. Responsible for filing of documentation, data entry and data management, correspondence, and calendar management.

• Provide support in the efficient and effective management of the practice including drafting letters/ documents, filing, file management, scheduling appointments and meetings, managing deadlines etc.
• Manage real estate files from beginning to end of transaction;
• Prepare transactional documents for purchases, sales, financing etc.
• Complete closing reports;
• Open and close files;
• Prepare account related documents including docket entries, billing summaries, accounts, etc.;
• Facilitate communication between lawyer (s), clients and external contacts;
• Perform other duties as may be assigned and or required from time to time.

• 1-3 years' experience in a Real Estate role within a legal environment;
• Knowledge of purchase/sale of residential & commercial files;
• Some experience in ordering and receiving title searches is an asset;
• Proficient in Microsoft Office programs and legal software including PCLaw;
• Strong knowledge of Unity and Teraview programs;
• Demonstrated experience providing administrative support in an environment with a variety of functions;
• Excellent organization skills and ability to prioritize and risk-assess high volumes of work, responding to shifting priorities as necessary;
• Ability to take initiative and demonstrate accountability, flexibility and adaptability;
• Detail oriented with strong multi-tasking skills;
• Decisive and able to work with minimal supervision;
• Exceptional attitude and work ethic;
• Willingness to assist others voluntarily or as requested in a team environment;
• Enjoy working in a large office and team environment;
• Willingness and ability to support and enhance the firm's presence and goals.

Sullivan Mahoney LLP is one of Niagara's most distinguished and trusted law firms. Our success lies with our knowledgeable and dedicated lawyers and staff. We strongly believe in our people - their efforts reflect our culture. From a commitment to client success, to the new ideas they generate, our employees have succeeded in making us what we are today.

In turn, we offer our staff competitive salaries and benefits. We are always looking for self-motivated, hard-working individuals seeking to be part of Niagara's pre-eminent full service law firm.

We thank all applicants, however only those selected for an interview will be contacted. Sullivan Mahoney LLP is committed to proving accommodations for people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

Employment Equity Statement

The diversity of our workplace is at the core of our innovation and creativity and strengthens our knowledge and excellence. Sullivan Mahoney LLP strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The Firm seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification and ideas and perspectives.