Finance Administrator

At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

This position is based out of Toronto. McCarthy Tétrault employees benefit from a hybrid work environment.

As a Finance Administrator, you will be:

• Building and maintaining effective working relationships.

• Preparing, printing and assisting with reviewing of prebills in a timely manner, monthly, quarterly or on request, including any necessary follow up with others in the Firm and revising according to client billing guidelines and Firm standards and policies.

• Creating PDF, delimited or XML file invoices for e-billing clients, based on such client’s requirements. Liaising with E-billing Team with respect to any rejected invoices during e-billing submissions.

• Monitoring and reviewing of outstanding WIP (Work In Progress) and following up with Client Account Services to ensure timely billing. Tracking contingency files, closings and other milestone billing arrangements and reporting on status of such files to Manager/Director, Finance Operations, including requirement for WIP provisions.

• Ensuring that special rates and discounts are applied to each invoice. Monitoring thresholds and other milestones.

• Working with billing and accounting specialists to ensure daily, monthly and annual tasks are completed timely and accurately

• Identifying issues from the root source/cause and bringing resolution to minimize/eliminate recurring symptoms or concerns.

• Maintaining collection notes in the Aderant system for Client Account Services team.

• Assisting team with conducting a weekly review and reporting the status/next steps/action plan for each account that has aged 61+ days past due and reporting month end results.

• Ad-Hoc administration / other duties or special projects as required

As our ideal candidate, you will distinguish yourself by the following profile:

• Post-secondary education in a related field.
• Minimum of 1 year(s) of related experience, including client service, billing, collections and\or accounts receivable, preferably in a professional services firm.
• Familiarity\Experience with Aderant Expert or a similar accounting system would be an asset.
• Offering superior client attentiveness by making every effort to respond and assist colleagues in a timely, efficient and professional manner.
• Liaising, coordinating and expediting resolution through all areas of the firm that may include but are not limited to billing, e-billing, intake, conflicts, A/R, A/P and trust for account issues, which may include disputed services, pricing and credits.
• Building and strengthening working relationships with Billing Analysts, Legal Assistants, Finance team members and supporting team initiatives.
• Performing special projects and assigned administration tasks, as requested.
• Strong time management skills, ability to handle multiple tasks, set schedules and work under pressure to meet deadlines.
• Analytical and problem solving skills.
• Strong attention to detail and organizational skills.
• Knowledge of business and legal terminology.
• Capacity to demonstrate tact and diplomacy when dealing with internal clients.
• Flexibility to work overtime during peak billing periods.
• Strong written and oral communication skills.
• High level of discretion and confidentiality.

As a member of the McCarthy team, you will have access to:

• Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
• Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.