Legal Assistant/Law Clerk

Job summary

Coordinate corporate matters, client onboarding, filings, records, deadlines, and follow-ups while maintaining organized files and tracking systems. Provide administrative and executive support, including calendar and event coordination, travel arrangements, expense management, and office logistics.

Job details

Entertainment & Media Law | Downtown Toronto Position: Permanent, Full-Time Location: Downtown Toronto – 4 days in office Compensation: Competitive and commensurate with experience and education About The Role We are looking for a highly organized, proactive and detail-oriented Legal Assistant / Law Clerk with some experience in corporate law to support a busy law firm focused on entertainment, media and creative-industry clients. This role is ideal for someone who takes ownership, is comfortable managing competing priorities, and is organized and efficient. Experience in entertainment, media or production is an asset but not required. Key Responsibilities Coordinate routine corporate matters, including incorporations, annual filings, minute books and corporate records. Coordinate client onboarding, conflict checks, retainers, engagement letters and new matter openings. Track outstanding documents, signatures, instructions, deadlines and follow-ups. Maintain organized files, tracking lists, checklists and systems to ensure deadlines and commitments are met. Conduct regular reviews of outstanding matters and proactively follow up on items requiring attention. Manage calendars, meetings, appointments, business lunches, travel, catering and scheduling logistics. Coordinate conferences, festivals, industry events and related travel arrangements. Manage expenses, receipts, credit-card documentation and reimbursements. Provide day-to-day administrative and executive support, including office logistics, couriers and supplies. Qualifications Law Clerk diploma or equivalent legal assistant/law clerk experience. 3–5 years of experience in a corporate law clerk or legal assistant role. Experience with Ontario and/or federal corporate filings. Familiarity with minute books and corporate records. Excellent organizational, communication and file management skills. Strong attention to detail and ability to manage multiple priorities. Proactive, resourceful and able to work independently with minimal supervision. What We Offer Exposure to dynamic clients in the entertainment and creative industries. Collaborative and entrepreneurial work environment. Competitive compensation and benefits package. How To Apply Please submit your resume and brief cover letter to Jessica Samson at jessica@stohnhay.com, outlining your experience and qualifications. No Agencies or Recruiters Please.

What you’ll do

Coordinate corporate matters, client onboarding, filings, records, deadlines, and follow-ups while maintaining organized files and tracking systems. Provide administrative and executive support, including calendar and event coordination, travel arrangements, expense management, and office logistics.

Requirements

Requires a Law Clerk diploma or equivalent legal assistant/law clerk experience, along with 3–5 years in a corporate law clerk or legal assistant role. Candidates should have experience with Ontario and/or federal corporate filings, familiarity with minute books and corporate records, and strong organizational, communication, file management, and prioritization skills.

Benefits

• Benefits Package

Listed skills

• Client Onboarding · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Corporate Law
• Ontario and Federal Corporate Filings
• Incorporations
• Annual Filings
• Minute Books
• Corporate Records Management
• Client Onboarding
• Conflict Checks
• File Management
• Deadline Tracking
• Calendar Management
• Event Coordination
• Expense Management
• Organization
• Communication
• Attention to Detail

Job areas

• Legal
• Administrative
• Creative & Media

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