Litigation Legal Assistant

August 23 2022
Industries Legal
Categories Generalist, IP, Patents, Trademarks, Legal, Paralegal, Litigation
Calgary, AB

Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo, deliver consistent results, uncompromising quality and value to our clients. Our global presence is renowned with over 20,000 individuals in more than 200 offices across 80 countries. Dentons Canada is committed to its people and communities, and is consistently recognized as an employer of choice, having received Canada’s Top Employers for Young People (2022), Canada’s Best Diversity Employers (2022); Mansfield Rule 4.0+ Certification; Chambers Diversity & Inclusion Awards, North America 2021; Canada Law Awards for Pro Bono Initiative of the Year 2021.

POSITION SUMMARY
The Legal Assistant within our Litigation Department requires a unique blend of skills and experience providing general litigation and administrative support in our Litigation Department. The position will require a confident, reliable and business minded assistant with the ability to manage multiple tasks and adapt to changing priorities. The successful candidate will be organized, discreet, detail-oriented, and have a client-first approach to work. In addition, the successful applicant must be team-oriented and accustomed to working as a work team with other assistants. Generally, the hours of work are from 8:30 a.m. to 4:30 p.m. and subject to flexibility to meet client needs; pre-authorized overtime may be required.

Please note this opportunity is a fixed-term contract for 12 months.


RESPONSIBILITIES

  • Drafting, preparing and typing of correspondence, accounts, pleadings, briefs, various litigation documents and court forms.
  • Managing an electronic document filing system for a paperless practice.
  • Arranging for service and filing of documents (both electronic and paper) and related instructions to process servers/agents, courts and for periodic acceptance of service of documents.
  • Preparing and maintaining a bring-forward system and diarizing court dates, examinations for discovery, meetings, and appointments.
  • ACL knowledge an asset.
  • Entering and maintaining on a timely basis lawyer’s dockets in inTapp, and coordinating with Accounting Department as required.
  • Dealing with and responding to client inquiries and conducting follow up as required.
  • Managing files and records per the policy of the firm and maintaining precedent systems as may be required.
  • Processing incoming and outgoing mail, including maintenance of electronic email accounts and managing bring forwards.
  • Performing transcription from digital formats.
  • Preparing and updating forms such as cheque requisitions and expense reports.
  • Updating and maintaining client/matter lists.
  • Scheduling appointments and meetings, photocopying materials, digitizing materials, booking meeting rooms, making travel arrangements, etc.
  • Maintaining and organizing files in accordance with the firm’s standards and policy.
  • Actively support the Legal Team in accordance with the firm’s standards and best practices.
  • Other duties as assigned.


REQUIREMENTS

  • This position requires three (3) to five (5) years’ litigation work experience.
  • Knowledge of civil litigation procedures, sound understanding of the Rules of Court and related Forms and Practice Directions.
  • Passion for working in a team environment, willing to help others and comfortable with sharing work assignments.
  • Ability to produce a high quality and quantity of work, occasionally under tight timelines.
  • Able to meet deadlines, work well under pressure and take initiative using sound judgment.
  • Strong interpersonal and communication skills (both verbal and written).
  • Excellent technical proficiency in Microsoft Office applications. Minimum 50 wpm typing speed.
  • Knowledge of accounting/docketing systems and data management systems (Elite and iManage).
  • Excellent organizational/follow up skills; attention to detail, proof-reading and accuracy are required.
  • Professional client and telephone manner and a proven track record of working with confidential information.
  • Able to work independently in a fast-paced, team-oriented environment.
  • Must have excellent problem solving skills, the ability to work with little instruction or supervision and be internally motivated.
  • Professionalism demonstrated with colleagues, clients both in person and conversing by phone.
  • Strong grammatical skills, including punctuation and proofreading, attention to detail and accuracy are a must.
  • Demonstrated commitment to privacy and ethical conduct.

WHAT WE OFFER

  • Competitive salary and benefits package
  • Generous allowance of flex and vacation days
  • RRSP matching program upon completion of the probationary period
  • Opportunities for professional growth
  • A flexible and positive work environment

*We thank all applicants who apply, however only candidates selected for an interview will be contacted.


Equal Opportunity Statement

At Dentons Canada, inclusion, diversity and equity (ID&E) are not just ancillary values, they are foundational to our business. We believe that ID&E is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to ID&E, we have been recognized as one of Canada’s Best Diversity Employer’s for 12 consecutive years (2011-2022), as well as one of Canada’s Top Employers for Young People (2022) for the fifth time.

Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.

We are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.

Apply now!

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