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Administrative Assistant (Corporate and Legal Affairs)

July 27 2021
Industries Bank, Insurance, Financial services
Categories Administrative, Clerical, Bank, Insurance, Financial services, Commercial, Corporate, Business, Legal, Paralegal, Sales, Business Development
Langley, BC

We are currently seeking a Administrative Assistant to join our team.

The Administrative Assistant provides administrative support to the Corporate and Legal Affairs department. Under the direction of the Director, Legal Affairs and Legal Counsel, the Administrative Assistant will provide effective, timely, business-minded service to First West (FW) on a broad range of day-to-day tasks. Responsibilities include providing support to the Corporate and Legal Affairs department by proof-reading, formatting and finalizing correspondence, organizing enclosures, photocopying, saving, and organizing documents, assisting with preparation for various meetings, attending and taking notes at meetings, drafting minutes, preparing legal documents and notices, updating and maintaining legal documents and general legal support.

Here’s what would be included as a part of your typical day

1. Legal Department Support: Supports the legal department with various administrative tasks such as drafting and maintenance of legal policies, legal education management, travel planning for lawyers, calendar management, maintaining correspondence, managing and maintaining registries and acting as a liaison between business departments and lawyers. Assists with governance legal research and manages execution of applicable documents.

2. Meeting & Event Planning: Plans and coordinates meetings, including the Annual General Meeting (AGM), training sessions, roadshows and other events, including third party providers. Attends various meetings as required, takes notes, and drafts meeting minutes. Follows up on action items as required.

3. Filing: Assists with a variety of filings, including registry filing and various online filings.

4. Projects: Provides support to legal affairs primarily, and with other departments within Corporate Affairs as required (eg., Board or other Governance work.)

5. Other Administrative Duties: Performs other administrative duties as assigned.

Required Skills, Experience & Qualifications

• College, Trade or Tech School Diploma or equivalent from a recognized LAA program is an asset but not required

• Other related certifications, designations or licenses are an asset

• Experience with contracts management is an asset

• Experience drafting minutes is an asset

• Familiarity with the filing of documents at the Land Title Office is an asset

• Intermediate skills with computer software applications and MS Office suite

• Demonstrated written and verbal communication skills with the ability to interact with a variety of stakeholders

• Effective time management and organizational skills with the ability to work independently and manage competing priorities and deadlines

• Ability to handle sensitive information with high level of confidentiality and discretion

Why work for us?
We offer a total rewards package that recognizes the meaningful work you do to support our members and our communities, which includes:
  • A competitive base salary plus performance-based incentive compensation
  • Annual merit pay increases
  • Flexible benefits as well as support for retirement benefits
  • Vacation time, a flexible “Day4U” and the option to purchase up to five additional vacation days
  • Other financial perks such as our Employee Banking Advantages which includes waived or reduced financial service fees, reduced rates on personal loans, mortgages and no-interest loans on lifestyle-related items that promote health, wellness, learning and business aptitude
  • In addition, you can enjoy socially conscious perks, like three paid days off every year, to volunteer for causes you care about.
What’s your place in the First West story? Apply now and let’s find out together!
First West regrets that only candidates selected for an interview will be contacted.
Diversity & Inclusion:
First West Credit Union is committed to diversity and inclusion. Our goal is to create an inclusive, accessible environment for our candidates and employees that reflects the communities in which operate. If you require an accommodation for the recruitment or interview process (including alternate formats of materials, accessible meeting rooms or other types of accommodation), please let us know and we will work with you to meet your needs. network