Senior Legal Assistant & Law Clerk

June 4 2021
Industries Bank, Insurance, Financial services
Categories Accounting, Finance, Forensic accounting, Fraud, Generalist, Legal, Paralegal
Toronto, ON

Requisition ID: 107103

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.


Contributes to the overall success of the Legal Department in Canada ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.


  • Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.

  • The incumbent provides assistant support by:

  • composing/drafting legal documents under the direction of counsel, including basic internal and external correspondence, reports, memoranda, presentations, using templates and precedents; converting documents from PDF to an editable Word format; responding to, and completing requests sent to the Legal Admin mailbox within a predetermined time line;
  • creating and maintaining both manual and online filing systems;
  • receiving, logging and distribution of courier deliveries and legal servings;
  • creating and managing databases and directories, updating lawyer information, creating and updating administrative Standard Operating Procedures;
  • working with other business lines within the Bank (at various levels of seniority) and external counsel, (including tracking, reviewing and arranging for payment of invoices);
  • coordinating meetings, managing principals’ calendars, arranging video conferencing, managing appointments, arranging for the registration and payment of memberships, licences, seminars; travel arrangements, overseeing corporate expense cards, and preparation of expense statements;
  • making travel arrangements and preparing expense reports;
  • covering vacation absences of other members of the legal administrative team; and
  • other special projects and responsibilities, as assigned

  • The incumbent provides Law Clerk support by:

  • composing/drafting Power of Attorneys, Deeds of Release, Affidavits of Execution, and True Copies, under the guidance of a lawyer, and external law firms, along with various business lines (at various levels of seniority) within the Bank;
  • ensuring documents meet with local jurisdiction approval and conform to the specific requirements of the consulate, while also remaining Bank compliant;
  • arrange for the execution of the documents by the appropriate Board appointed officers of the Bank;
  • working with the Secretary’s Department to obtain the executed documents – including Secretary’s Resolution; Chartered Affidavit and the By-laws of the Bank;
  • maintaining tracking of required action items and deliverables regarding the processing of Powers of Attorney;
  • arranging for the authentication and legalization of Power of Attorneys and other legal documents;
  • managing precedents of existing Power of Attorneys as required to ensure they continue to be Bank compliant;
  • ordering, as needed, notarized Certificates from the Office of the Superintendent of Financial Institutions Canada;
  • as required, notarize one-off documents for other business lines;
  • tracking and reporting monthly International Hours for billing purposes;
  • participate in the preparation & distribution of monthly and quarterly reports within a specific deadline.

  • Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.

  • Actively pursues effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.

  • Champions a high-performance environment and contributes to an inclusive work environment.

Education and Experience

  • Must possess a Law Clerk Diploma or equivalent education
  • Minimum of four (4) years legal administrative and law clerk experience
  • Exceptional communication skills (written & oral)
  • Advanced computer skills, proficiency with MS Office (Word, Excel, PowerPoint and Outlook), Adobe and the internet
  • Team player with the ability to work independently
  • Strong knowledge of legal concepts and contractual language
  • High level of judgment/organizational skills and initiative to deal with varied duties
  • Ability to exercise discretion when dealing with sensitive, highly confidential matters
  • The incumbent must be self-motivated and work with only moderate direction, with the ability to adapt to change on short notice
  • Exceptional organizational skills, and the ability to multi-task.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

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