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Paralegal

February 5 2020
Industries Pharmaceutical, Biotechnology
Categories Legal, Paralegal, Real Estate, Management, Administration, Professionals, Support staff
Saint-Laurent, QC

ROLE AND RESPONSIBILITIES
Reporting to the Director of Legal Affairs, you are responsible for taking care of the logistics of board meetings, taking notes and preparing meeting materials, in collaboration with the Advisor to the General Secretariat.

You handle and track legal matters such as access to information, temporary lease reviews and claims management. You conduct some document management activities for the Legal Affairs Branch and the General Secretariat. You provide administrative support and ensure the coordination of the activities of the Legal Branch, and as required, those of the Vice-President.

Specifically, you:

  • Collaborate on activities related to the organizing of meetings for the Board of Directors, Board Committees and, as required, the Executive Committee, including the planning of meetings and the forwarding of all meeting materials;
  • Draft meeting minutes, agendas, related documents, resolutions and other meeting documents in accordance with compliance requirements and established standards, and ensure their completion for approval purposes;
  • Maintain records of the minutes and resolutions of the Board of Directors and its committees for the General Secretariat, as well as those of the Executive Committee, as appropriate, in addition to their optimization, periodic review and update;
  • Perform the necessary follow-ups within established timelines and documentation compliance standards;
  • Draft any necessary correspondence or documentation required for the activities of the General Secretariat;
  • Analyze and process claims and collaborate with legal counsel in the processing of legal proceedings as well as in the preparation and review of various contractual documents, including temporary occupancy leases;
  • Conduct various doctrinal and jurisprudential research;
  • Communicate all information regarding access to information and provide the necessary support to the person responsible for access to documents and protection of personal information;
  • Ensure the preparation of various reports and record keeping under the responsibility of the Legal Affairs Branch;
  • In collaboration with stakeholders, participate in the identification of document management needs and the implementation of any process in this regard;
  • Contribute to the optimization of the tools, processes and procedures of the Legal Affairs Branch and General Secretariat;
  • Provide the necessary administrative support for legal matters (organizing meetings, preparing expense reports, drafting miscellaneous memos or other documents, etc.) and perform any other related duties that support the proper administrative functioning of the Branch and Vice-President.

REQUIREMENTS

  • A college diploma in legal techniques;
  • At least five years of experience in a similar position;
  • Training in library science or records management an important asset;
  • Certification as a commissioner of oaths an asset;
  • Fluent in French, both oral and written;
  • Good knowledge of English, both oral and written;
  • Proficient with computer tools, including the Microsoft Office suite;
  • Available for occasional travel in Quebec.

DESIRED SKILLS

  • Have a concern for confidentiality and demonstrate a great sense of discretion;
  • Have a good sense of initiative, judgment and thoroughness;
  • Excellent ability to manage priorities and to work on multiple files simultaneously;
  • Excellent skills in cooperation, communication and team work;
  • Strong writing, editing and formatting skills;
  • Demonstrate excellent document management skills;
  • Be detail-oriented, independent and versatile;
  • Excellent organizational and planning skills.

ADDITIONAL INFORMATION
In addition to the competitive working conditions offered by Héma-Québec, this position includes the following benefits:

• Four (4) weeks of vacation per year;
• Variable and flexible schedule;
• Group insurance;
• Defined benefit pension plan.

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